To optimize your chances of scoring high on the budget part of your application, please carefully read through the following. If you have questions which are not addressed here, contact ugrasp@suu.edu for assistance.
Both students and faculty may apply – but in order to get a per diem reimbursement, the applicant must be specifically named on a travel authorization (TA). The TA must be submitted and approved before the trip. If you do not wish to apply for food reimbursements using the per diem method, you may submit food receipts instead. These receipts must be itemized, and a given meal can not be reimbursed for more than its per diem equivalent.
Current per diem rates:
Meal reimbursements are only available for trips requiring overnight lodging or to an individual who travels more than 150 miles (one way) and is actually away from home (SUU) for more than 12 hours while conducting University business.
Breakfast |
$7.00 |
Lunch |
$11.00 |
Dinner |
$18.00 |
Total Per Day |
$36.00 |
To calculate per diem rates:
You can only request meal reimbursements for those meals which must be consumed away from home. So, for example, if you leave at 3:00 pm for a conference in Las Vegas, you cannot claim a breakfast and lunch for that day. Those meals would/could have been consumed at home.
According to a new University policy, if some meals are provided at the conference (e.g. opening banquet), that meal must be subtracted from the per diem request (in this case, - $18.00)
If you are using a motor pool vehicle, make sure the vehicle size and class is appropriate for the number of people going (e.g. SUV’s cost more than sedans). The motor pool rates include everything (gas & mileage) so you cannot request reimbursement for other vehicle related expenses.
If you want to use your own vehicle, you will be reimbursed at $0.47/mile. This covers gas as well as wear and tear, so you cannot request money for these things.
If you want to rent a vehicle, you can request reimbursement for the rental and submit gas receipts. You CANNOT get reimbursed for the rental AND $0.47/mile, because the $0.47/mile covers wear and tear + gas. The wear and tear is included in the rental cost. If we were to give you $0.47/mile, it would be the equivalent of paying for wear and tear twice.
To help spread the funds out as far as possible to as many people as possible, UGRASP grant reviewers look for ways to save money when people travel together to the same conference. You co-operation here is greatly appreciated. Look for reasonable ways of saving money. This can get complicated, and there’s no “one size fits all”. Here are some suggestions: Can all or some of you travel together in the same vehicle? Can same sex students share a room? Note: we would not expect them to share a bed! Also note that same sex faculty can be asked to share a room (but not a bed) and you cannot mix students and faculty in a room.
This is acceptable if each student is in fact presenting. However, if only one student is presenting and the others are there for support, they may or may not get funded… in other words, they could become a low funding priority.
We will consider most anything here as long as the expense is reasonable and justified: incentives to human research participants, software that the university/dept doesn’t already have, travel expenses necessary to conduct the project, photocopies ($.07/page) etc… What we will not consider are items which the student or department is expected to have as standard fare. For example, a computer, printer, calculator, VCR/DVD player, telephone etc…these would most likely NOT be funded.
Note that non-consumable items (e.g. software, equipment) become the property of the department sponsoring the project.
Note: This site is accessible to any browser, although, it will look much better in a browser that supports web standards.
To view this page properly, please upgrade your browser. We recommend:
Mozilla Firefox (PC/Mac/Linux download)
Opera (PC/Mac/Linux/Solaris download)
Safari (Mac download)