Office of Sponsored Research and Grants (OSR&G)

Sponsored Programs' Checklist

N.B. Proposals submitted using sponsor electronic systems should follow the guidelines established by the sponsor.

___ Have you verified with OSR&G that you are using the correct and most current proposal forms?
___ If the proposal is submitted in response to an RFP (Request for Proposal) or RFA (Request for Application), has a copy of the RFP or RFA been sent to OSR&G?
___ Does the sponsor have a limitation on the number of proposals permitted to be submitted by the University? If so, has this been coordinated with OSR&G?
___ Are all required elements of the proposal included, such as:

• Cover Sheet (title page or face sheet)
• Abstract
• Complete Narrative
• Budget
• C.V.s
• Statement of Current and Pending Support
• Sponsor Certifications
• Appendices
• Other Special Sponsor Requirements

___ Budget Items:

• Does the budget accurately reflect the work proposed?
• Is it calculated correctly?
• Are the correct fringe benefit and F&A cost rates (aka, indirect cost rate) used?

___ Have you reviewed SUU's Institutional Review Board's (IRB) requirements to see if they apply to your project.
___ Have all subcontractors sent budgets and commitment letters signed by their institutional officials? Have these been forwarded to OSP?
___ Are sponsor page limitations observed?
___ Are sponsor type/font size limitations observed?
___ Is the University's Grants-Contract Approval Form filled out completely?
___ Have all needed University approvals been obtained?
___ Submission:

• Obtain OSR&G signature on application forms and/or cover letter.
• How many copies must be sent to the sponsor?
• Is there a deadline date?
• Is it a postmark or receipt date?
• Is the mailing address different from the express address?

___ If the sponsor is a foundation or a corporation, has the SUU Development Office been notified?