Can I use “Direct Deposit” if I am an HOURLY employee?
Answer:
Yes. We do offer direct deposit for our hourly employees. Come to the payroll office in the Administration Building and pick up a form in room 203 to sign up.
What is the Travel Allowance for meals?
Answer:
Please see: http://www.suu.edu/ad/facilities/motorpool/rates.html
What is the mileage reimbursement rate for personal vehicles?
Answer:
Please see: http://www.suu.edu/ad/facilities/motorpool/rates.html
To whom should I send my Travel Authorization? Travel Reimbursement?
Answer:
Send all travel Authorizations to Belinda Rowley in the Purchasing Office. She is in room 102, in the Administration Building. Travel Reimbursements are to be sent to Jean Huntsman in the Accounts Payable Office, room 204B, Administration Building.
How do I establish an account number and budget for a new program?
Answer:
Complete the form entitled “Request for new Program Account or Change in Operating Budget.” This form is to be forwarded to the Controller's office along with any other required documentation.
What do I need to provide to establish a new/revised budget for a grant or contract?
Answer:
a. Signed copy of the grant or contract that shows the amount of the grant or contract. A copy of the proposal is not enough.
b. Signed copy of indirect overhead waiver if overhead is to be less than the institution requirement amount.
c. Completed form entitled "Request for New Program Account or Change in Operating Budget." If the new program is an academic grant, the form must be signed by the Director of Academic Grants.
When do I use a budget transfer form and when do I use an expenditure transfer form?
Answer:
Budget transfers reallocate budget between organizations that share a common fund.
(e.g. Fund Code = 000100 Org Code = 66000 Prog Code = 50
and Fund Code = 000100 Org Code = 67000 Prog Code = 60)
Budget transfers cannot be processed between two different fund codes.
(e.g. Fund Code = 000100 Org Code = 66000 Prog Code = 60
and Fund Code = 001050 Org Code = 66000 Prog Code = 60)
Expenditure transfers are correcting entries and should not be used to resolve budget overdrafts. An expenditure transfer is used to move an expense erroneously posted to a particular FOAPAL into the correct FOAPAL.
Answer:
It is important to note that within the Institutions financial system, available cash does not directly authorize the ability to spend. The ability to spend is determined by the Available Budget Balance for the account. This information can be viewed on-line in Banner Finance by using the "Budget Status by Account Query."
Answer:
Surplus is located behind Facilities Management.
When is the next Surplus Sale?
Answer:
Surplus sales are announced on the surplus web site - www.suu.edu/surplus If the University cannot make use of items they are sent to the State Surplus Department to be sold/disposed of.
Answer:
A FOAPAL is an acronym used to identify the components of a programs account number:
F = Fund (Separates cash from other programs)
O = Organization (Separates budget and transactions between organizations or departments)
A = Account (Details individual transactions, e.g. office supplies vs. in-state travel)
P = Program (Identifies the relationship of the program with the University, e.g. instruction vs. academic support)
A = Activity (Identifies transactions associated with predefined activities - not required)
L = Location (Identifies transactions associated with predefined location - not required)
What items do I have to send to Surplus?
Answer:
Any item that was purchased with University funds MUST be sent to Surplus. If the item is truly worthless, call Surplus at 8495 and let them come pick it up.
When can departments purchase items in Surplus?
Answer:
Departments can use the Surplus Web Page www.suu.edu/surplus to find out about sales and information on contacting the Surplus office.
How much Money does our department get for the items sold through Surplus?
Answer:
Departments will get 80% of the money collected for items sold through the Utah State Surplus Dept.
How does our Department spend surplus Receipts?
Answer:
When processing the purchase through the Purchasing Department, inform them that you have money in the Surplus Account (971500-66000-70).Tell them how much you have and that you would like to use that money on your current purchase order. Send your Purchase Requisition to Shane in 203D for signature. After obtaining Surplus approval, the money will be available for use.
How can I find out if I have a check waiting?
Answer:
Call 586-5476 for the check distribution window. They can let you know if there is a check there for you. You can also call 586-7724 to have someone look up the payee and let you know if and when the check printed. If you are an employee and a check was printed for you, you should receive an e-mail letting you know that the check was printed. If you are waiting for a check that you requested be held for you, you will also receive an e-mail.
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