Purchasing Office

Purchasing Card Procedure Manual

Section 2: Do's and Don'ts

In that the Purchasing Card allows its Cardholders great flexibility, the program itself is tightly controlled. There are specific do’s and don’ts that all Cardholders must be aware:

• Do – Use it anywhere in the world Visa (current card type) is accepted.
• Don’t – Generally, most Purchasing Cards are not allowed to be used for travel related expenses. Purchases from Hotels, Rental Car Agencies, all types of restaurants, and Travel Agents will be declined.
• Do – Use it for phone purchases, electronic transactions, over the counter deals of all daily departmental requirements.
• Don’t – Let any one else use your card.
• Do – Pay for conference and other related fees
• Don’t – Use it for personal use
• Do – think of using it first before using a P.O.
• Don’t – pay sales tax
• Do – use it, use it, use it
• Don’t – forget your receipt or documentation