Eligible Projects: Projects from any academic discipline are eligible for funding provided that:
Awards may be used to offset travel costs including airfare, mileage, lodging, and food. In addition, awards may be used to cover meeting registration and the cost of preparing displays (e.g. expenses associated with printing posters).
Deadline: Requests for UGRASP funding to support student travel should be submitted after the project has been accepted for presentation and at least three weeks prior to the meeting date, if possible.
Award Limit: Awards will be limited to approximately $500 per project regardless of the number of students participating.
Application Process: Applications should be submitted electronically as a word document to UGRASP@suu.edu. E-mailed files must include the last name of the student applicant in the name and subject line of the file in the following format UGRASP TRAV Smith_J. Applications should be submitted single spaced in Times New Roman 12 point font maintaining a 1 inch margin along both sides, as well as the top and bottom of the page.
Applications should include:
When more than one student is requesting travel funds associated with a single project, one application should be submitted by the lead author and the application should also include an explanation of the contribution of each student to the project and the expected level of participation for each of the students during the presentation.
In order to get a per diem reimbursement, the applicant must be specifically named on a travel authorization (TA). The TA must be submitted and approved before the trip.
Current per diem rates:
Meal reimbursements are only available for trips requiring overnight lodging or to an individual who travels more than 150 miles (one way) and is actually away from home (SUU) for more than 12 hours while conducting University business.
To calculate per diem rates:
You can only request meal reimbursements for those meals which must be consumed away from home. So, for example, if you leave at 3:00 pm for a conference in Las Vegas, you cannot claim a breakfast and lunch for that day. Those meals would/could have been consumed at home.
According to a new University policy, if some meals are provided at the conference (e.g. opening banquet), that meal must be subtracted from the per diem request (in this case, - $20.00)
If you are using a motor pool vehicle, make sure the vehicle size and class is appropriate for the number of people going (e.g. SUV’s cost more than sedans). The motor pool rates include everything (gas & mileage) so you cannot request reimbursement for other vehicle related expenses.
If you want to use your own vehicle, you will be reimbursed at $0.41/mile. This covers gas as well as wear and tear, so you cannot request money for these things.
If you want to rent a vehicle, you can request reimbursement for the rental and submit gas receipts.
To help spread the funds out as far as possible to as many people as possible, UGRASP grant reviewers look for ways to save money when people travel together to the same conference. You co-operation here is greatly appreciated. Look for reasonable ways of saving money. This can get complicated, and there's no "one size fits all". Here are some suggestions: Can all or some of you travel together in the same vehicle? Can same sex students share a room? Note: we would not expect them to share a bed! Also note that same sex faculty can be asked to share a room (but not a bed) and you cannot mix students and faculty in a room.