Purchasing Office
 

Purchasing Card

The campus VISA Purchasing Card Program is available to SUU employees to assist them in their day to day purchasing needs. The ease of card use offers (accepted anywhere in the world) a simple, quick, and efficient method to obtain the goods and materials needed to perform their functions. With proper controls in place, the Purchasing Card is a secure and effective tool which allows employees more time to do their functions with less time spent handling cumbersome paperwork.

Initiated on campus in 1998, the Purchasing Card program continues to grow as more and more employees utilize this tool to support their daily activities. As it continues to progress, more functions will be added, strengthening the support this program can offer employees and departments campus wide.

Application Process:

Applications are initiated by Account Managers or Supervisors. Once the appropriate signatures have been obtained, please have the highest signing authority on the form send the application to danaewade@suu.edu or purchstu@suu.edu . Incomplete forms (including lack of signatures) will be returned. For instructions on creating and using Adobe electronic signatures, please follow this link.

Changes or Adjustments:

Changes or Adjustments are initiated by the Account Manager or Supervisor. Subordinate or self-approval is not authorized. Once the appropriate signatures have been obtained, please have the highest signing authority on the form send the application to danaewade@suu.edu or purchstu@suu.edu . Incomplete forms (including lack of signatures) will be returned. For instructions on creating and using Adobe electronic signatures, please follow this link.

The Adjustment Request form is used for ALL changes to cards. This includes but not limited to: limit or vendor adjustments, temporary or permanent card termination, re-opening cards, changes of default accounting information, and department name changes. A justification or explanation is required for every adjustment.

Auditing and Reconciliation:

It is the responsibility of the cardholder to reconcile Purchasing Card statements and documentation monthly. Audit Facilitators assist Internal Audit in completing their reviews. Any questions regarding P-card Audits should be emailed to suuaudit@suu.edu

Additional Forms and Guides:

In compliance with Utah State Code, all purchasing card statements and receipts should be filed for seven years.

As of July 1, 2011, Hotels in Utah will no longer acknowledge the University's tax exempt status.  This means that the traveler will be charged sales tax when paying for a hotel room. ADDITIONALLY, P-card holders will not be penalized for having sales tax included on hotel transactions.