Employee COVID-19 Information

Thank you for helping keep campus open and face-to-face in a safe and responsible way this semester. Our case numbers have remained low and that’s because of our shared commitment and diligence towards following effective health practices.

All members of the SUU community will be expected to commit to the following practices:

  1. Keep campus clean: University employees and students will participate in frequent cleaning and disinfecting of high-touch areas such as handrails, doorknobs, computer labs/keyboards, elevator interiors, restroom surfaces and fixtures, etc. SUU Facilities will supply departments and instructional spaces with hand sanitizer, wipes and cleaning disinfectant.
  2. Follow state public health guidelines: This includes following restrictions on group sizes for residence halls, dining facilities, classrooms, and elsewhere on campus.
  3. Maintain social distancing where possible: This includes in classrooms, labs, meetings, the library, and social gatherings. 
  4. Wear a mask when in groups of 50 or more. This includes in classrooms, labs, meetings, the library, and social gatherings. 

We must carefully consider the health and wellness of our faculty and staff. If a faculty member is experiencing symptoms but still feels well enough to teach, they are encouraged to transition their courses to “synchronous remote” delivery until they are symptom-free and cleared. If a faculty member does not feel well enough to teach, we will find an appropriate course of action on a case-by-case basis. Faculty should work with their chairs and deans. Staff should be given appropriate and reasonable accommodations based on circumstances. Unless a Flexible Work Arrangement has been established, staff are expected to continue working in the same format and schedule as before the pandemic. If staff become ill, supervisors should be flexible and allow for proper isolation to occur. Sick time used for isolation after a positive COVID-19 test is covered with federal funds - that time should be reported directly to HR as COVID-19 related.

As with all planning at this time, please remain adaptable to the changing environment as we navigate within this new “normal” together.

Student Employees

If you develop symptoms and need to quarantine, please work with your supervisor on how that may impact your campus job. 

Procurement of PPE Supplies

Facilities Management serves as the central point for procurement and distribution of supplies related to COVID-19 defense. The products that are available include hand sanitizer, disinfectant wipes, face masks, and gloves. The products will be provided without additional cost to the respective departments.

If you need these products for use in your department, have a designated person contact your building custodian. The custodial staff will provide distribution from our central stock. We ask that these requests be coordinated within each department so orders are not duplicated and we can manage the quantities being distributed to various areas of campus. Please only request quantities needed.

Building custodians are:

  • Brent Hughes (hughesb@suu.edu) - Shakespeare, SUMA, Randall Jones Theater
  • Sam Heaps (heaps@suu.edu) - Braithwaite, General Classroom, Burch Mann, Music Technology
  • Jeremy Lake (jeremylake@suu.edu) - Bennion, Teacher Education, Old Main, Sports Performance
  • Michelle Rossman (rossman@suu.edu) - Science, Skaggs, Community Engagement Center, Confucius
  • Tyler Adams (tyleradams1@suu.edu) - Hunter Conference Center, Police Department, Alumni House, Education
  • Brenden Hepworth (brendenhepworth@suu.edu) - Auditorium, Community Outreach Center, Shakespeare Daycare, Tradition room
  • Patrick Terrones (terrones@suu.edu) - Student Center, America First Event Center
  • Mark Bleak (3:30p-12a, markbleak@suu.edu) - Student Center, Multipurpose 1st floor
  • Brent Taylor (taylorb@suu.edu) - Business Building, Heat Plant, Leadership Engagement Center Eccles Stadium, Harris Center
  • Francis Roemer (francisroemer@suu.edu) - Library, Multipurpose, Geoscience
  • Michael Kartchner (kartchner@suu.edu) - ELC, Music, South Hall
  • Bret Hicken (brethicken@suu.edu) - PE Building, Engineering and Technology Building
  • Max Reed (maxreed@suu.edu) - PE Building, Airport
  • Bob Tuckett (tuckett@suu.edu) - Facilities Management, Observatory, Farm Classes, Motorpool, West Campus shops, Multipurpose 2nd floor


University employees who have elevated risk factors for contracting the virus, or who desire to seek adjustments to their work circumstances because of COVID-related risk concerns, need to take the responsibility to engage with their supervisors and Human Resources to seek appropriate accommodations and adjustments, including those required for the American with Disabilities Act.

Work From Home

University employees who would like to be considered for a work from home arrangement need to engage with their supervisors and Human Resources to have their requests considered. Approval of a Work-at-Home Agreement is made on a case-by-case basis and requires the completion and approval of and continued compliance with a Work-at-Home Agreement.

COVID-19 Sick Leave

Although the new federal covid relief package did not include extending the paid COVID sick leave, SUU administration has made the decision to extend COVID sick pay to all SUU employees through the end of spring semester. If you are an employee and are quarantined due to your own COVID diagnosis or quarantined due to close contact with someone with COVID, you are eligible for up to 2 weeks of pay while you are away from work. If you have already used the two weeks of leave, and you need to be away from work for COVID again, please contact Human Resources for other unpaid or reduced pay FFCRA / FMLA options.

The qualifiers are as follows. (Only one of these criteria need to be met to qualify)

  1. The employee is subject to a federal, state, or local quarantine or isolation order
  2. The employee has been advised by a health care provider to self-quarantine
  3. The employee is experiencing COVID-19 symptoms and is seeking a medical diagnosis
  4. The employee is caring for an individual who:
    1. is subject to a federal, state, or local quarantine or isolation order or
    2. has been advised by a health care provider to self-quarantine
  5. The employee is caring for a minor child if the child’s school or place of care has been closed
  6. The employee is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services

The sick pay is calculated at 100% for self-quarantine purposes and 2/3 pay for the care of a quarantined family member or child out of school/closed daycare using the employee's normal rate of pay but has daily and aggregate limits which are determined by the criteria used for taking the leave. 

COVID-19 sick leave taken for any of the six criteria per the regulation is separate from University-provided sick leave. Thus, documentation must be on file with HR to use it. The form is available on the HR portal of the SUU website. Employees should immediately complete the form and forward to HR for processing. ALL employees must file COVID-19 sick time leave and Emergency FMLA with HR.

Leave Reports:

  • Employees with leave reports should turn in the request form to HR. HR will add the requested amount of sick leave (up to 80 hours) to their sick leave balance.
  • Full-time employees (Faculty) without leave reports should turn in the request form to HR for tracking.
  • Hourly employees and student employees should turn in the request form to HR and then fill out their hourly time card with the hours they were scheduled to work and make the comment COVID for those hours.

The request form is also in the HR website with FMLA, Workers Comp, and all FFCRA forms

For the purposes of COVID-19-related leave purposes, employees qualify for Emergency FMLA with 30 days of employment with the University. Up to 12 weeks of Emergency FMLA can be taken to care for a minor child if their school or place of care has been closed Documentation may be needed form the health care provider, school, or daycare provider. The first 2 weeks of Emergency FMLA may be covered by COVID-19 sick leave. If that is exhausted, the employee may choose SUU-earned sick time. If neither are available when the need for Emergency FMLA arises, the first 2 weeks will be unpaid. If the employee is still out starting in week 3 of the 12 week allotment, no less than 2/3 of the employees pay up to $200/day up to $10,000/aggregate will be paid to the employee. (based on a 5-day workweek)

Emergency FMLA provides the same job protections that 'normal' FMLA does. Thus, SUU will make a reasonable effort to restore the employee to the same or an equivalent position upon their return.

Frequently Asked Questions