Arts Administration Assistantships

Graduate Assistantships in the Arts Administration program are available to students on the Master of Fine Arts degree track. In these assistantships, students are considered professional staff at one of our affiliate organizations. Students are awarded assistantships on an individual basis according to both the needs of the program and of the affiliate organization. The career goals of the student are also taken into consideration. Assistantships are not available to students on the online Master of Arts degree track.

College of Performing and Visual Arts – Marketing & Public Relations Associate
The Marketing & Public Relations Associate for the College of Performing & Visual Arts (CPVA) works alongside the Marketing & Public Relations Coordinator to market and promote over 100 music, theatre, art and dance events produced by the CPVA each academic year. As the Marketing & Public Relations Associate, this individual will be responsible for creating, writing and planning press and marketing plans for specific larger productions and exhibitions as well as smaller performances requiring less promotion. The associate will:

  • Write press releases and social media posts promoting performances and events
  • Work with graphic design team on developing concepts for posters and promotion art   
  • Collect and coordinate information for performance programs
  • Create the layout some programs for performance series   
  • Help Coordinator develop marketing and advertising campaigns for larger events
  • Create and implement new media promotions directed at SUU students
  • Create content for various social media platforms
  • Perform other duties as assigned

Southern Utah Museum of Art – Collections & Exhibitions Associate
The Collections & Exhibitions Associate at the Southern Utah Museum of Art is responsible for the care of the museum’s collections, as well as organizing future exhibitions. The associate will:

  • Maintain complete and accurate electronic and hard copies of all object records
  • Be responsible for all digital and paper documentation related to the permanent collection in close collaboration with SUMA staff
  • Catalogue new acquisitions in collaboration with museum’s Curator
  • Maintain Collection Management database and data input management including digital images
  • Secure images and non-exclusive licenses for permanent collection works and new acquisitions
  • Manage correspondence and logistics associated with loans to SUMA including loan agreements, loan records, insurance, shipments, and condition reports
  • Coordinate the museum’s fine arts insurance coverage and risk management
  • Participate in regular departmental staff meetings as well as other interdepartmental meetings as directed
  • Prepare grant reports and assists in grant writing projects as necessary
  • Disseminate information as needed to other departments, researchers, and students
  • Perform other duties as assigned

Southern Utah Museum of Art – Development Associate
The Development Associate at the Southern Utah Museum of Art is responsible for all museum fundraising efforts, in cooperation with the University’s Advancement Office, to meet the objectives of the Southern Utah Museum of Art. The associate will:

  • Plan, organize, implement, and evaluate a variety of fundraising and special events, focusing on cost-effectiveness & worthwhile return on investment
  • Research possible grants and complete successful grant writing for the museum’s various programs
  • Implement a structured program for developing donor relationships with museum staff and board
  • Participate in donor solicitations
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Manage the recording and acknowledgement of gifts and maintenance of a clean and accurate donor database
  • Conduct donor prospect research with regard to individual, corporate and foundation donors
  • Research and recommend strategies for new development initiatives such as planned giving, e-giving and others
  • Prepare regular reports for the staff and board as directed
  • Serve as liaison to the Friends of SUMA board
  • Participate in Board meetings by taking minutes
  • Perform other duties as assigned

Southern Utah Museum of Art –Visitor Services & Events Associate
The Visitor Services and Events Associate at Southern Utah Museum of Art is a member of the Marketing & Communications team, reporting directly to the Manager of Marketing & Communications. In this role, the associate will gain experience in event planning, project management, team leadership, and communication. This position is responsible for the following areas of SUMA’s overall marketing strategy:

SUMA Events Calendar

  • Manage the museum’s internal and external master calendars which include: museum-sponsored programs, educational tours and classroom visits, audience engagement events, facility rentals, exhibitions, and marketing information
  • Manage seasonal planning meetings with all departments
  • Communicate and enforce deadlines to all event planners
  • Collect and organize all event description information
  • Post event information on external marketing calendars (Now Playing Utah, KUER, etc.)

Visitor Services

  • Be familiar with all front desk operations
  • Run bi-weekly or monthly meetings with Museum Associates (front desk staff)
  • Draft talking points about exhibitions and programs for Museum Associates
  • Review monthly front desk schedule and submit to Manager of Marketing & Communications for approval
  • Be officed at the front desk to ensure double-staffing and support to the Museum Associates as much as possible

Audience Engagement Events

  • Plan and execute audience engagement events/programs such as Art + Wellness, exhibition opening receptions, and other audience development initiatives
  • Serve on the Art Auction and Day of the Dead Tasks Forces to coordinate with vendors, campus facilities, and visitor services for on-site needs

Facilities and Rentals

  • Act as a liaison between SUMA and SUU Central Scheduling, Guest Services, Facilities, and Chartwells for both SUMA and non-SUMA events
  • Field all facility rental requests with prompt response
  • Ensure classroom, gallery, and plaza are set-up and torn down for all events on calendar including internal meetings, facility rentals, and events
  • Distribute facility calendar to visitor services team and team leads bi-weekly

Miscellaneous Marketing Initiatives

  • Draft press releases and event recaps for events and programs
  • Manage poster distribution with the Visitor Services team and volunteers
  • Member of the Audience Task Force (social media and blog content brainstorming)
  • Assist with writing blog content
Southern Utah Museum of Art – Family & Community Experiences Associate

The Family & Community Experiences Associate at the Southern Utah Museum of Art is responsible for oversight of the museum’s family and community experiences. The associate will:

  • Coordinate and oversee the activities of the Learning + Experience team relating to these core areas: expand public programming for children and families (family) and create more learning opportunities for people of all ages and backgrounds (community)
  • Plan and implement art camps during fall, spring, and summer breaks (with fellow Learning + Experiences Associate)  
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assists with this process)
  • Establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Work with Tour & Volunteer Coordinator as it relates to family and community programs
  • Create participatory learning opportunities for people of all ages and abilities to be installed in the Rocki Alice Gallery during select exhibitions (with fellow Learning + Experiences Associate)  
  • Coordinate with team, including Manager of Finance & Administration, to write grant and develop budget for the Recreation, Arts, and Parks (RAP) Tax
  • Perform other duties as assigned

Southern Utah Museum of Art – K12 & SUU Learning Associate
The K12 & SUU Learning Associate at Southern Utah Museum of Art is responsible for oversight of the museum’s engagement and outreach opportunities for both K12 and campus audiences. The associate will:

  • Coordinate and oversee the activities of the Learning + Experiences team relating to these core areas: K12 programming for Iron County and surrounding schools and expand programming for SUU students (both formal and informal learning)
  • Foster the partnership with Cedar Breaks National Monument and expand outreach opportunities for SUMA
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assists with this process)
  • Establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Work with Tour & Volunteer Coordinator as it relates to K12 education and campus engagement
  • Create participatory learning opportunities for SUU students through  pop up events on campus or on-site
  • Attain a working knowledge of the objectives and curricula of the school system as it relates to Cedar Breaks National Monument
  • Oversee department budget and consult with Manager of Finance and Administration 
  • Perform other duties as assigned

Southern Utah Museum of Art – Visual Communication & Copywriting Associate
The Visual Communication and Copywriting Associate at Southern Utah Museum of Art is a member of the Marketing & Communications team, reporting directly to the Manager of Marketing & Communications. In this role, the associate will gain experience in project management, leadership, and communication. This position is responsible for the following areas of SUMA’s overall marketing strategy:

Copywriting and Design

  • Draft or rewrite copy for various marketing materials and audiences – posters, postcards, brochures, website, digital signage, etc.
  • Work closely with the graphic designer to communicate materials, copy and deadlines
  • Review first and second drafts of all designs before sending to Manager of Marketing and Communications

Photography and Videography

  • Assist with SUMA photography including, but not limited to, events, exhibitions, social media, and staff headshots
  • Manage video production schedule for all videos produced by the museum
  • Assist with drafting scripts and storyboards
  • Assist with filming and editing videos
  • Maintain SUMA Photo & Video Team Drive

Email Campaigns and Newsletters

  • Act as project manager for all email campaigns and newsletters
  • Assign content/updates to corresponding museum associates
  • Review first and second drafts of all email campaigns and newsletters before submitting to Manager of Marketing & Communications for approval
  • Work with graphic designer to get necessary banners and images
  • Draft emails as necessary
  • Ensure email database is up-to-date
  • Coordinate with Finance & Development Team for most up-to-date email lists for Friends of SUMA members

Miscellaneous Marketing Initiatives

  • Draft press releases for exhibitions and collections features
  • Assist with blog writing and organizing materials
  • Compile and maintain weekly, monthly, and quarterly marketing reports to track social media, public relations, and advertising efforts
  • Oversee all on-campus marketing efforts including the mySUU Portal, chalking, tabling, digital signage, app notifications, and toilet times
  • Member of the Audience Task Force (social media and blog content brainstorming)

Utah Shakespeare Festival – Business Office Associate
The Business Office Associate at the Utah Shakespeare Festival is responsible for assisting in audience development research and the financial and long range planning of the Utah Shakespeare Festival in coordination with the General Manager. The associate also assist in various Company Management and Business Offices endeavors, including the timely processing of new hires. The associate will:

  • Revise and distribute updated policies and procedures manuals and handbooks for various departments
  • Assist Company Management in preparing for seasonal employees
  • Assist Administrative Staff in preparing and processing new hire forms
  • Research and track industry trends, and USF’s place in them
  • Assist in data collection and research for the Audience Development Group, including current case studies and industry developments
  • Assist Accounts Payable in the timely processing of all Festival expenses
  • Create and distribute all financial reports on a regular basis
  • Assist in the reconciliation of financial statements 
  • Perform other duties as assigned

Utah Shakespeare Festival – Development Associate
The Development Associate at the Utah Shakespeare Festival will perform key duties to support the fundraising efforts of USF’s development department. The individual will work closely with the Development Director, Manager of Annual Fund and Special Campaigns, and Development Coordinator to accomplish a wide variety of projects to secure the resources needed to fulfill the Festival’s mission. The associate will assist with:

  • Database Management and Cleanup
  • Management of mobile giving campaign
  • Correspondence with donors/ potential donors
  • Special events coordination
  • Maintenance of mail lists and other contact management
  • Coordination and planning VIP visits
  • On-site assistance of membership during programmed season
  • Member recognition and benefits
  • Donor/ Grant prospect research for Corporate/Foundation gifts
  • Maintaining inventory of development publications and direct mail pieces
  • Volunteer coordination for development mailings and other projects
  • Perform other duties as assigned

Utah Shakespeare Festival – Education I Associate
The Education I Associate at the Utah Shakespeare Festival is responsible for booking the annual Shakespeare-in-the-Schools Tour. This individual serve as a representative of the Education Department with the presenters and schools in the Intermountain West. The associate will:

  • Have a working knowledge of all aspects of the tour, from programming opportunities to acting and technical company
  • Contact and negotiate prices and times with presenters
  • Book the tour, keeping in mind traveling distances and time
  • Maintain an updated tour calendar with contact information, times, prices, and other presenter specific information
  • Track, record and process payments for tour as they come in and compile tour financial reports as needed
  • Assist the company manager before and throughout the tour by sending updated schedules and as administrative support
  • Conduct a satisfaction survey with schools and report on findings at the end of the tour
  • Work with the Education Director to plan next year’s tour, taking into consideration past feedback, data and company experiences
  • Draft and send out and track tour contracts, invoices, tech riders and checklists to presenters in a timely fashion
  • Research contacts and develop relationships with presenters to ensure future tour bookings
  • Train and mentor incoming Tour Booking Manager
  • Update Tour Booking Manager Job description and instruction manual as needed
  • Write and submit tour related grant proposals, specifically the NEA Shakespeare in American Communities Grant
  • Perform other duties as assigned

Utah Shakespeare Festival – Education II Associate
The Education II Associate at the Utah Shakespeare Festival is responsible for coordinating registration of the annual High School Shakespeare Competition, and developing and implementing the marking and communications plan for the summer camps and classes program. This individual also acts as producer and manager of the Play On audio podcast, as well as a number of administrative duties in the education department. The associate will:

  • Assist in organizing High School Shakespeare Competition, including setting up the Registration Room, organizing T-Shirts for staff and volunteers, and arranging room assignments for round schedules
  • Develop and implement marketing and communications plan for summer camps, workshops, and Playmakers productions.
  • Act as department liaison with Communications department to develop season brochure and other marketing materials.
  • Produce the Play On audio podcast, including scheduling guests for year-round programming, recording, editing, and publishing the audio, managing podcast social media platforms, and collecting and reporting on statistics monthly
  • Assist Office Manager in registration, and payment for all camps, workshops, and Playmakers productions
  • Work with Education director to develop promotional and educational materials for students and teachers.
  • Assist in organizing and running the Wooden O Symposium, including distributing the call for papers, assist in keynote scheduling, and facilitating registration and coordinate hospitality at the event
  • Assist in Grants for Festival Education programs
  • Act as personnel coordinator for summer events and camps, including scheduling actor seminar participants, coordinating talkback and workshops for Shakespearience, collecting statistics for all events and activities, and assisting in scheduling talent for Camp Shakespeare, an external organization.
  • Serve on the USF Social Media Committee
  • Coordinate the POPS Free Seat giveaway to schools in Utah, including researching schools who we need to serve and coordinating and booking seats for productions
  • Perform other duties as assigned

Utah Shakespeare Festival - Marketing Associate
The Marketing Associate at the Utah Shakespeare Festival helps the Communications Team in its efforts to promote USF in daily marketing and public relations activities. As the Community Engagement coordinator, this individual will be responsible for organizing, planning and implementing the Festival’s community involvement. This can include speaking arrangements, educational outreach, local parades/art festivals, or attending trade shows. This position reports directly to the Media and PR Manager and serves on the social media committee. The associate will:

  • Assist in the yearly update and implementation of the marketing plan
  • Coordinate and organize community events  
  • Write press releases
  • Obtain and analyze monthly social media metrics   
  • Assist the PR manager in writing reports and analyzing data
  • Assist with local and regional media interviews
  • Oversee and implement traditional and new media promotions directed at SUU students
  • Maintain media database
  • Create content for various social media platforms
  • Assist with weekly Blog posts
  • Assist other members of the marketing and publications team as needed
  • Perform other duties as assigned