Concurrent Enrollment

Southern Utah University Concurrent Enrollment Policies & Procedures

  1. Admissions
  2. Registration
  3. Academic Standing
  4. Instructor Responsibilities
  5. Local Education Agency (LEA) Administrative Duties
  6. SUU Administrative Duties
  7. New CE Classes & Programs
  8. Special Programs

Admissions

Application Process

The application for Admission is the Common Participation Form. All USHE institutions across the state use it. From beginning to end, the process can take 2-3 weeks. Students should apply early. Students who apply after the deadline will be admitted for the following semester. Following completion of the online application, students are responsible for getting a copy of their high school transcript to SUU. Most school counselors assist students with this process. It is recommended students meet with their counselor prior to beginning the CE program.

Students are assigned a T# as part of the process. Please note: having a T# does not mean a student has been admitted or completed the full application process.

Fees

The $40 application fee must be paid before an application will be reviewed. If a student does not enroll in any concurrent enrollment courses in the year immediately following the application, they can request a refund of their application fee. Students who will attend SUU after high school, do not need to pay an application fee to SUU again, but they do need to apply again. Please note that the system will automatically charge an application fee and students need to contact the admissions office to have the second fee reversed. It is the responsibility of the student to take care of this in a timely manner. With the vetting from the school personnel, we can request that the admission fee be waived by SUU. SUU is NOT able to waive the class fees.

Eligibility

To be eligible for CE students must be a junior or senior (or for NFS 1020 and CCET courses a sophomore), and be counted in the average daily attendance at the high school (even home-schooled students). They must also have a 3.0 gpa (or 2.5 for NFS 1020). Students who have been dismissed from the CE Program for academic probation may submit an appeal to the CE Office to be reviewed by a committee to be eligible for admission back into the program.

Registration

Registration

Students register themselves for their classes online, once they have been admitted. Registering for classes at the high school is not the same as registering for classes at the university – registering for classes at the high school does not register a student for the university course. Concurrent Enrollment students are only eligible to register for CE courses as made available to their high school counselor. Students who register for non-CE sections of a course are responsible for the full tuition and fees associated with the course. The CRNs for the high school students are not going to appear in a search for courses, they must be obtained from their high school designee.

Only students who are registering for Math and English courses need to submit a qualifying ACT score or Accuplacer score as part of the process. Students who are using their ACT score or Accuplacer score to qualify to take a course must contact the concurrent enrollment office for instructions.

Paying Fees

Fees for classes are $5 per credit. Students who do not pay their balance by the Wednesday before the first week of classes will be dropped from their courses. They are eligible to reapply if other students do not fill the seats. A second drop will occur during the 3rd week of classes. Beyond this date, students cannot re-register for the course.

Students with unpaid balances will have a hold placed on their account. It can take up to 72 hours to get the hold removed. Until the hold is removed, students will not be able to register for classes or order a transcript. Often transcripts are needed for university admission applications as well as scholarship applications. It is highly recommended that students make payments in a timely manner and keep receipts for payments at all times.

Withdrawing from a College Course

If a student chooses to drop a course, they are responsible for dropping their courses by the published deadlines. Withdrawing from a course at the high school does not drop a student from the college course. A student cannot drop their entire semester of courses without contacting the CE Office at SUU. Students may start the process of withdrawing from their last college course, but the system will prevent the withdrawal from processing until the CE office at SUU is made aware of the attempt. The CE office at SUU will contact the CE designee at the high school to ensure that they are aware of the attempt as well. If students are making changes to their college course schedule that involve adding and withdrawing, they are encouraged to add first and then withdraw. This will prevent them from making an attempt to withdraw from all courses.

Penalties associated with withdrawing from a college course after the deadlines. These can affect financial aid as well as their GPA. Students must be counseled by the high school CE designee, in conjunction with the CE office at SUU when withdrawing from a course.

Textbooks

Students and/or school districts are responsible for obtaining and bearing the cost of textbooks and other course materials.

CE Math Placement (from the USOE/USHE document)

See Appendix A for the current Math Placement requirements.

CE English Placement

  • English 1010 – ACT English score of 17 or SUU Accuplacer test indicating eligible for English 1010 (student is not eligible to take this course if required to take remedial course with English 1010)
  • English 2010 – ACT English score of 29, SUU Accuplacer indicating eligible for English 2010, or a C- or better in English 1010 (appropriate AP score for ENGL 1010 may also be used)

Academic Standing

CE Online Courses

The university calendar determines the start of online courses that are conducted through Canvas (or another online provider – for example math is often through another online provider). Assignments could be due on the first day – students are encouraged to monitor their canvas course and SUU email regularly to watch for notices from their instructor. All personnel and parents are encouraged to monitor the students in these courses to ensure academic success. These courses often have due dates that are wide open, and students have to be self-directed to work on them a little each week. Grades should appear in the Canvas course, and those involved in monitoring our students are encouraged to check regular in the course even if a student indicates they are doing fine.

The CE office at SUU is not responsible for student success. It is encouraged parents assist their student in tracking their online progress through these courses. A high school designee may request to be added to a Canvas shell in order to monitor student progress. This acceptance will be given on a case by case basis as determined by the professor. Any employee being added to a Canvas shell must complete the online FERPA training.

Students are responsible for costs associated with textbooks, online providers, or course materials.

Financial aid implications for CE courses

Concurrent Enrollment students are not eligible for financial aid, however when students take Concurrent Enrollment courses they are starting a university transcript. That transcript will be used to determine any financial aid decisions during their college career. Students must maintain Satisfactory Academic Progress (SAP) in order to be eligible for future financial aid.

To maintain SAP each semester the regulations require that a university look at two things: PACE – 70% of credits attempted must be completed (for example if the student is taking 6 credits and he/she drops 3 credits and receives a “W” for that 3 credit course then the completed percentage is 50%). Anything under 70% means the student has not made Satisfactory Academic Progress and will not qualify for federal loans in college (and possibly some other types of loans, grants, and scholarships). QUALITY – If a student’s college transcript has a G.P.A. lower than 2.0 they will also not be eligible for federal loans (and possibly some other types of loans, grants, and scholarships). Although this information was provided to be helpful, a university financial aid counselor is the only one who can advise on these matters. It is very highly recommended that all students (even while in high school) meet with a university financial aid counselor to ensure that their university profile will lead them to the most opportunities for funding.

The financial aid program includes not only loans but scholarships and grants also.

Eligibility

Once admitted students must maintain a minimum SUU GPA of 2.0 to be able to continue taking concurrent enrollment classes. Students who fall below this GPA will be dismissed from the CE program. Policies pertaining to academic honesty and plagiarism apply to CE students. If an instructor suspects academic dishonesty, they are to follow the steps in the SUU academic dishonesty policy to reconcile the problem. If a student falls below 2.0, this could affect the applications to university as a regular student, or the status of the incoming student (for example, a student may be put on probation).

Grading

CE students are not permitted to repeat a university course as a CE course, or receive an incomplete for a grade. Even though students in high school are not eligible for financial aid, they are taking courses that are reported on a transcript that will determine eligibility for financial aid when they become a regular student.

A “W” counts in the completion rate (number of courses completed over number of courses attempted). The completion rate required to get financial aid is 70%. Students (with parents) must be counseled before a student may withdraw from a course after the “Drop without a W” deadline. The high school CE designee, the parent, and the student must sign a form before the student will be permitted to withdraw from a course. The student must be sent to the CE designee before any withdrawal is executed (the CE designees signature on the high school withdrawal form is highly recommended). It is very important that all personnel are aware of the deadlines, and that they are a resource to students and parents in making decisions regarding withdrawing from a course.

A “UW” counts in the GPA and equates the same as an F. The GPA affects whether or not students will be permitted to receive financial aid. Financial aid can include scholarships, loans, grants, and Pell grants.

Instructor Responsibilities

Course Content

USOE policy “Course content, procedures, examinations, teaching materials, and program monitoring shall be the responsibility of the appropriate higher education institution or department and shall ensure the quality and comparability with courses offered on the college or university campus.” (R277-713-5d) Thus college instruction offered in high school settings must have qualitative safeguards to preserve the rigor and standards of college requirements. Further requirements include:

  • Curriculum matches or exceeds the curriculum taught in the college course
  • Curriculum taught in a core credit course must align to the public education standards and objectives at 90%
  • The CE course utilizes the same expected student outcomes as the college courses
  • Appropriate textbooks and instructional materials are used

Essential Learning Outcomes

All instructors, including those at the high schools delivering General Education Concurrent Enrollment courses will need to report on the SUU Essential Learning Outcomes. The instructors will receive training and support on how to report on the learning outcomes.

Vetting Rosters

Instructors are responsible for vetting the roster by the deadlines published. This process includes verifying that each student intending to take a course for credit appears on the SUU roster. All instructors have access to Banner, which contains the roster of the students who are registered. If a student is attending the course not for credit, the school personnel are responsible to secure a signed form indicating that student and parent both know that they are not taking the course for credit (a copy of this form must be sent to the CE office at SUU). Instructors will use the SUU roster to ensure that all students in the class who are expecting university credit are on the roster, and will report any discrepancies to the CE office at SUU by the published deadlines.

Local Education Agency (LEA) Administrative Duties

Parent and Student Participation/Participent Forms

The Parent and Student Participation form is part of the online Common Participation Application form. The consent confirms three things:

  1. the student is prepared to succeed in a college-level class
  2. the student understands s/he will be creating permanent college transcript
  3. the parent understands the content that will be covered and gives permission for his/her child to participate fully

If student is in a designated concurrent enrollment course and not taking it for college credit, they must sign the Non-credit form.

CE Designee

Each high school shall designate a point person for Concurrent Enrollment. SUU will provide trainings for these personnel. This designee needs the authority to approach teachers/counselors for information. Additionally any personnel included in CE will receive training from SUU. This includes but is not limited to instructors, high school counselors, and high school administrators. It is the responsibility of the high school to ensure the following responsibilities are delegated and completed at their high school:

  • Consult with instructors to vet the rosters to the CE office at SUU.
  • Use rosters to coordinate and support the application and registration process.
  • Serve as a liaison between the university, high school, parents and students.
  • Provide students with academic advising resources, provide basic advising regarding CE, and refer to SUU advisors early and as needed.
  • With the high school administrator, will submit course requests to the CE office at SUU by the published deadlines.
  • Consult on ALL students who withdraw from a course – the point person will make sure students and parents understand the effects of withdrawing from a course – as well as make sure the student withdraws from the course at the university.
  • Report any students who are struggling in their classes to the high school counselors and the CE designee. All high school personnel are required to keep documentation of contacts with parents and students regarding lower than satisfactory academic progress, and provide it to the CE office at SUU upon request.
  • Be aware of and help to publish and make aware all deadlines.
  • Remain knowledgeable about the information contained in this document (and the supporting documents).

High School Administrators

The High school administration is responsible for selecting a CE Designee for their respective high school. In order to ensure the integrity of the CE program it is important that the high school administrators allocate enough time to the CE designee to complete their duties. High school administrators will delegate appropriate authority to the CE designee to collect and disseminate information on behalf of the CE office at SUU.

High school administrators, along with the CE designee, will submit course requests, including new courses, to the CE office by published deadlines. They will help to provide students with academic advising resources, provide basic advising regarding concurrent enrollment, and will refer to SUU advisors early and as needed. High school administrators will notify the CE office at SUU of any changes in CE instructors as early as possible. High school administrators will submit proposals to the CE office at SUU of any new instructors they would like presented to the SUU departments for approval to teach CE classes.

Appropriate Uses of Concurrent Enrollment Funds

Funds allocated to LEAs for concurrent enrollment cannot be used for any other programs. The use of state funds for concurrent enrollment is limited to the following:

  1. Professional development for high school instructors in cooperation with the participating USHE institution
  2. Assistance with delivery costs for distance learning programs
  3. Participation in the costs of LEA personnel who work in CE programs
  4. Student textbooks and other instructional materials
  5. Fee waivers for costs or expenses related to CE for fee-waiver-eligible students
  6. Purchase of classroom equipment required to conduct CE courses
  7. Other uses approved in writing by the USOE consistent with the law

SUU Administrative Duties

Agreements (from the USOE/USHE Contract)

Annual signed contract between the district office and the SUU CE Office is a legally binding contract, which contains each of our obligations. This contract is on file with the USOE and USHE offices.

General Education Certificate

The General Education Certificate of Completion, which covers approximately the first 30 credits taken by a university student that satisfy the General Education requirements. This Certificate verifies to any public higher education institution in Utah that a student has completed his/her General Education requirements. This Certificate is a great stepping-stone to preparing for college. If the student is interested in discussing the advantages/disadvantages please have them contact the SUU Academic Advisor who visits their school regularly.

CE courses typically fall within a general education category. However, not all general education courses satisfy specific requirements of a student’s chosen major. Students are encouraged to consult with an SUU academic advisor to make sure they are making the best decision for their respective goals. It is difficult for universities to offer enough pre-requisite courses in every pathway/field during a student’s time doing Concurrent Enrollment courses in high school. Typically, these prerequisites are taken in the second year of university (the second 30 or so credits).

Associate's Degree

Students who pursue the Associate’s Degree may take credits that do not apply to their major (pathway/field), although it is unlikely a student will earn their AS Degree through the SUU CE Program. Students who receive their Associate’s Degree in high school often end up with 3 years of college remaining due to taking courses that were not preparing them for their major. However, taking courses that are not in a student’s major should be considered beneficial to building knowledge, experiencing other career areas, and a means to keep students challenged in high school.

Visits & Professional Development

USHE institutions, jointly with secondary schools, shall initiate faculty development and share expertise in providing in-service training, including appropriate workshop experiences, onsite monitoring and continuing education in the content area. Professional development may also include curriculum design, assessment criteria, course philosophy, and administrative requirements. Instructors should also be prepared with knowledge of federal and state laws specific to student privacy and student records. Site visits by department representatives will be held throughout the year. Student course evaluations are conducted for all CE courses.
Please note that this is required by legislation and SUU departments will report activity to the Concurrent Enrollment office, who in turn will report it to the USHE/USOE offices when requested.

Concurrent Enrollment Tools/Websites

Online library tools are available to all students and instructors. Canvas is available to all students and instructors. High school instructors can select to use the system offered through the high school, or the SUU operating system. Banner access (to check roster, and to put in grades) is available for all instructors (math instructors will coordinate with the SUU math liaison).

Academic Advising

Academic advising to CE students is best prescribed by the designated SUU CE advisor that will visit each high school in the tri-county service area regularly. High school instructors, administrators, coordinators, and counselors can support students by offering advising resources in addition.

New CE Classes & Programs

Course Requests

Course requests for fall are due by the end of January
Course requests for spring are due by the end of September

Requests for New Courses

Requests to apply for new courses to be added to the master list are due by the end of August (for the following school year).

Special Programs

SUCCESS Academy

SUCCESS Academy is a program that runs courses through the CE system, but operates independently for their course offerings. Students are required to meet the same minimum requirements for admission to CE.

Students in SUCCESS Academy, who do not maintain good academic standing in their first semester, may exercise their right to an appeal process through the CE Office. Through the appeal process, if a student is allowed additional semesters in the program, while not in good academic standing, SUCCESS Academy is responsible for submitting a student success action plan to the SUU CE Office in order for the student to continue for the semester. This plan should include a required number of tutoring hours, advising sessions, a plan for monitoring progress through the semester.

Upward Bound

Upward Bound is a program that runs out of the high schools throughout the year and includes a summer semester on campus for SUU credit. These courses are not true concurrent enrollment courses, but the CE Office is responsible for assisting with admission and registration for these students to complete their summer program.

Governor's Honors Academy

The Academy is organized to provide Utah high school students with an opportunity to learn, lead and interact with some of the foremost leaders in business, technology, humanities, science, education, communication and social science. The academy incorporates an intense learning experience that takes place in the classroom and in southern Utah’s beautiful landscapes. These learning experiences work hand-in-hand with exciting activities that help participants create lasting friendships and a love of learning. Students are given leadership and teamwork opportunities during the Academy, preparing them to provide leadership in their schools and communities. Those that are current high school juniors are welcome to apply. The cost of the Academy is $1,100 for all expenses of the 9-day academy. Selected participants will receive a sponsorship packet , detailing how to raise money towards their fee. Those participants who attend the entire Academy will receive 6 college credits and a 4-year scholarship to SUU. This program is not a CE Course, but the CE Office is responsible for helping set up the courses through the Registrar’s Office.

Disability Accomodations

CE Students are encouraged to pursue accommodations through their individual high school especially for courses taught by their high school faculty. If a student is enrolled in an SUU online CE class then if the student has gone through their high school accommodation process, the school CE coordinator, counselor, or other high school administrator can contact the CE Office with that information. At that point the CE Office will work with the Disability and Registrar’s Offices and the SUU Faculty member to assist with the accommodations that SUU can provide to the student.