Institutional Review Board

SUU in-person research is now mask-friendly. All other COVID in-person research requirements still apply. SUU has decided to allow in-person human-subjects research to start again beginning 9 September 2020. Before any in-person human-subjects research can occur, the researcher needs to get approval from the SUU IRB (Institutional Review Board). Follow these instructions for how to get IRB approval for in-person human-subjects research during the COVID-19 pandemic. The COVID-19 Infosheet is available as a Word document.

In brief, for in-person human-subjects research that the SUU IRB has already approved, researchers should

  1. Submit a Proposed Change to a Previously Approved Protocol form.
  2. In that form, provide a Research Safety Plan (i.e., say how you will keep participants safe from COVID-19) and directly address each of the 8 factors on which the IRB will evaluate the Research Safety Plan. This can be done in an appendix.

For in-person human-subjects research that has not yet been approved by the IRB, researchers should

  1. Submit an application, and include a Research Safety Plan in it.
  2. Directly address each of the 8 factors on which the IRB will evaluate the Research Safety Plan. This can be done in an appendix.
  3. Remember that new proposals will need to have the updated version of the Informed Consent Form (e.g., with a Key Information section).

If you have any questions, please contact any of the following:
Bryan Koenig (IRB Chair) at
Sylvia Bradshaw (Director of SPARC; for funded research) at

IRB Committee

  • Bryan Koenig (University IRB Chair)
  • Mark Siemon (Vice Chair)
  • Sylvia Bradshaw (Director of Sponsored Programs, Research, Agreements, and Contracts; SPARC)
  • William Davis (EDUC reviewer)
  • Stacy Hurst (EDUC reviewer)
  • Mohamed Askar (CECS)
  • Brian Beacom (PVA)
  • Azmi Ahmad (BUS)
  • Scott Lanning (LIB)
  • Jennifer McKenzie (COEHD)
  • Michael Ostrowsky (HSS)
  • Elizabeth Pierce (COS)
  • Kelli Price (Community Member)
  • Matt Schmidt (CHS)

IRB Forms for Committee Members

IRB Forms and Documents

Review Dates and Deadlines for the Academic Year:

IRB Proposal submissions and applications are accepted anytime; however, there is a monthly deadline associated with their review. The monthly deadline for review is the 7th of the month during the academic year. Application submissions received past the 7th of the month will be reviewed as part of the subsequent month’s deadline. For example, applications received between September 8th and October 7th will be reviewed as part of the October 7th deadline. Applications received between October 8th and November 7th will be reviewed as part of the November 7th deadline. This monthly pattern will follow for other months in the academic year.

The Fall 2021 full board meeting schedule:

  • 28 September 2021, 10-11 am
  • 29 October 2021, 2-3 pm
  • 29 November 2021, 2-3 pm
  • 16 December 2021, 9-10 am

Summer reviews will be done using a similar timeframe, but will be dependent upon the type of proposal. Generally, exempt and expedited reviews can be evaluated over the summer, whereas full board reviews cannot. Full board review proposals received in the summer will be reviewed in the fall semester.

Properly completed proposals generally take 1-2 weeks to approve (if exempt or expedited), or 3-4 weeks to approve (if full board) after the monthly deadline (i.e., the 7th of each month).

Please contact if you have questions about this process.

Instructions for downloading IRB forms

PDF forms should be downloaded and opened with Adobe Reader

IRB Information

CITI Ethics Training

IRB Annual Reports

Ethics Documents

Federal Regulations and Guides


Frequently Asked Questions

  1. Generally, you need the IRB to review your project if …
    • You (or a student of yours) is getting data from human participants.
  2. But not if …
    • the projects are for a class only. If the findings might be shared outside the class, such as at the Festival of Excellence, a journal article, or a masters thesis, then IRB review is required.
    • The project is about specific individuals, such as an interview about someone.
  3. If you are unsure, contact the IRB. We are happy to help you figure out these kinds of things.
  1. A completed “IRB Proposal Submission Form”. If you are experienced with the IRB process and have a simple project, you can use IRB Application for Exemption Status. You can download the IRB Proposal Submission form above.
  2. CITI training for all researchers, including undergraduate research assistants. You can find instructions on navigating the CITI webpage and selecting the proper training above.
  3. An informed consent form. You can download the Informed Consent Guide and two examples of Informed Consent Forms above.
  4. All materials that participants will see/experience. These are materials you create. You can submit links to online surveys, consent forms, etc. Otherwise, please submit all documents as attachments rather than links to Google documents.
  5. If you are doing research in a K-12 context, provide a site letter (which says you have permission to do your project at the school, provided by the principal, district, or other person with appropriate authority). A formal letter is fine, as is a forwarded email.

A little over two weeks, on average. Specifically, for the academic year 2019-2020:

  • 16 days was the average time under review for all approved applications
  • 40 days was the average time under review for IRB applications approved by the full board
  • 30% of applications were approved within 7 days, 61% within 15 days, and 92% within 30 days.
  1. Generally, you should expect to hear back with an initial review within 1-2 weeks after submission. Most initial reviews ask for clarifications or modifications.
  2. Once you submit clarifications or modifications, you can expect to hear back within 1 week. The IRB may require additional clarifications or modifications.
  3. Once your project can be approved, the IRB will send you a formal approval letter for your records. Once you get that letter, you can begin your project.
  4. What if I have a research project on a short timeline and I need the review done quickly?
    • Email your completed IRB application to, like usual, but also cc the email to Let Dr. Koenig know your situation that is affecting your timeline.
Yes, we would love to. Please email with any such requests.
  1. Email it to
  2. If you have a suggestion for a useful addition to the FAQ list, please email them to