Undergraduate Research and Scholarship Program (UGRASP)

Research Grants

Purpose

Financial awards provided by UGRASP are intended to facilitate undergraduate research and scholarship activities at SUU, and support their dissemination. Awards may be used for the purchase of consumable project materials and supplies (e.g. photocopies, chemicals, standardized tests), computer software, equipment, incentives for human research participation, and travel expenses incurred for conference presentations or similar.  UGRASP awards may not be used as remuneration for student help on faculty/staff research projects.

Definitions

A definition for undergraduate research and scholarship is inherently difficult because the nature of such activities is discipline specific.  All such activities must satisfy the following criteria

  1. The project must make an original intellectual or creative contribution to the discipline
    There needs to be some type of original product from the project.  For example funds for completing a class assignment is not a valid project.
  2. Students must demonstrate at least partial ownership of the project.
    UGRASP will not provide funding for students to simply work on a project assigned by a faculty member.
  3. The student must engage with the academic history of the discipline in which they are working.
  4. The project must be presentable at a venue and in the format accepted by professionals within the discipline in which the student is working.
    Not all projects are required to be presented at a professional meeting, but the project should be of a form mimicking those in the chosen discipline.

To satisfy the last criteria, students may disseminate the results of their project via any of the following methods:

  • Department symposium
  • SUU's annual Festival of Excellence
  • Local, regional, national, or international conference/meeting/expo
  • Campus publication
  • Off-campus publication (not peer-reviewed)
  • Off-campus publication (peer-reviewed)

Research and Scholarship Awards

Applications requesting less than $100 may be made at any time during the academic year, but no less than three weeks prior to when the funds are needed. These applications may be approved as long as they are endorsed by the student's mentor or course instructor for the project. All awards are contingent on remaining UGRASP funds. Applicants are encouraged to submit requests early in the academic year for which the funds are needed. UGRASP will only consider applications for a project which will be conducted or disseminated during the current academic year. Although subsequent requests for additional funds will be considered as outlined below, each project is limited to a maximum of $500 in total funding per academic year.

Application for funds totaling $100-$500 will be reviewed at one of three rounds with the following submission deadlines:

  • Round 1: September 22, 2017
  • Round 2: November 17, 2017
  • Round 3: February 16, 2018

Awards in this category are competitive and are contingent on remaining UGRASP funds. Grants are reviewed by SUU faculty members and should be written for an intelligent audience. However, avoid jargon and discipline-specific language as all reviewers will NOT be experts in your field. UGRASP will only consider applications for a project which will be conducted during the current academic year.

Application Process

Application Process:  Applications should be submitted electronically as a Word or PDF document to UGRASP@suu.eduE-mailed files must include the last name of the student applicant in the e-mail subject line and within the file name in the following format UGRASP-RES-“Smith-J”.  Applications should be single spaced in a clear 12-point font, maintaining a 1-inch margin along all sides of the page.

Complete Applications Must Include:

  1. A completed cover sheet.  This cover page should be the first page of your electronic file. 
  2. An abstract or summary of the project (not to exceed 250 words).
  3.  A project description (not to exceed 2 pages, excluding references, figures, and tables)

The project description should include:

    1. an introduction that places the project in the broader context of the discipline and clearly explains the rationale or justification for the project
    2. a clear statement of the goals, objectives, or hypothesis being tested
    3. a concise description of the methodology to be used
    4. a timetable for activities associated with the project
  1. A personal impact statement describing how the student will benefit from the project.
  2. An itemized budget, including a brief justification. If your budget exceeds $500 by more than 10% (i.e. if your budget is greater than $550) you must clearly indicate those expenses for which you are requesting UGRASP funding. You must also indicate how the remaining expenses will be covered if completion of the project is contingent upon other resources. Proposals failing to meet these budget criteria will be returned without review.
  3. A letter of support from the faculty mentor submitted separately to UGRASP@suu.edu.  Support letters may be brief but should describe the extent of student involvement.  Letters must contain the following statement:

I assume responsibility for all aspects of this project including 1) obtaining any necessary permits or approvals, 2) insuring funds are spent and expenses documented in accordance with SUU policies, and 3) insuring the student presents results at the Festival of Excellence and upon completion provides UGRASP with a project synopsis.

and

be e-mailed and include the last name of the student applicant in the e-mail subject line and within the file name (e.g. UGRASP-RES-FacSupport-“Smith-J”).

Projects using human or animal subjects must obtain appropriate IRB or IAUCUC approval prior to project initiation.

Correspondence

All questions and grant application materials should be directed to:

Mackay Steffensen
Director of UGRASP
SC 212

E-mail: UGRASP@suu.edu
Telephone: 865-8091