Surplus Property Procedure Guide

Surplus Property: property owned by the University (through purchase, forfeit, or donation) which is no longer needed for University operations. Surplus office supplies (binders, file folders, etc.) do not need to be disposed through the Surplus department.

Item Collection

Departments will notify the Surplus Department (Surplus) of surplus property using the available Google Form, labeled the Surplus Item Submission Form.

Departments can expect items to be picked up (or to be otherwise contacted about pick-up) within 72 hours of notification. The timeline depends on the availability of the Surplus Coordinator and the size of the equipment submitted.

Storage and Availability

Items are effectively transferred to Surplus. Surplus is primarily responsible for the collection, storage, disposal, pricing, and sale of assets. Items will be stored in designated Surplus locations within the SUU campus. Items held by Surplus are available to campus departments and the public community. Items can be viewed and purchased by scheduling an appointment with the Surplus Coordinator (surplus@suu.edu) or attending a public sale (details below). When appropriate, items will be posted for sale using online resources (KSL Classifieds, Facebook, etc.) or an online auction.

Pricing

Fair pricing of items will be at the discretion of Surplus personnel. Prices are based on current market value. No item will be discounted based on the buyer.  Items not posted through the online auction are available on a first come, first served basis. All items are sold as is.

Purchase of Personal Devices/Equipment

Direct sale of personal electronic devices and other office equipment is permitted to a user who subsequently makes a change in employment status including departure or retirement and approval is granted in writing by the associated department manager. Personal electronic devices 3 years old and greater may also be purchased with written department approval.

A fair price will be determined by the University’s Surplus department.  If the user opts not to purchase, it is the department’s responsibility to retrieve any equipment the user has in their possession that they do not purchase.

Inventory Removal

Upon selling/disposing of items, Surplus will mark the method of disposal on the Surplus Submissions google sheet as necessary (or if the asset was utilized internally by a different department, it will also be noted). In the case of computers Surplus will mark those that were transferred from IT as sold or disposed in some other manner.

Location

The primary Surplus storage location is a garage connected to the SUU Heat Plant – located north of the SUU Bookstore and Sharwan Smith Student Center at approximately 500 West. However, due to construction, the garage has been temporarily relocated to a garage located at 225 South 700 West next to Cedar Hall North.

Public Sales

The Surplus storage location will be open for a public sale on the last Thursday of each month from 2:30-3:30 pm (or as the schedule of the Surplus Coordinator allows). Private appointments are unavailable on the day of and before a public sale to ensure equal access to all items. Specific dates for the upcoming public sale is posted on the Accounting Services website.

Departments may, with prior approval, hold a public sale independent from the monthly Surplus sale. Contact surplus@suu.edu for authorization and guidelines.