Property Damage, Loss, or Theft Claims
ATTENTION: Claims must be submitted to the Office of Enterprise Risk Management (ERM) within 5 working days from the date of loss. Claims with the State of Utah Division of Risk Management (SUU’s Insurance Provider) will no longer be accepted if they are reported beyond 60 days from the date of loss.
Southern Utah University’s current Property Insurance Deductible is $5,000 per occurrence. University departments are responsible to self-insure the deductible amount for all Preventable property losses. The deductible for unpreventable property losses will be covered by the ERM Office. Insurance will reimburse covered losses above the deductible. Preventable and Unpreventable property losses will be determined by the SUU ERM Office and/or State of Utah Division of Risk Management (DRM).
Required University Property Insurance Claim Procedure
The following is a list of the necessary steps for insurance recovery in case of University property loss, damage or theft.
- Immediately attempt to protect the University property from further damage.
- Contact University Police (x7793) or local police where the incident occurred, report the incident and obtain a case number.
- Comply with the insurance provisions which require University Departments to compile and submit all claim information in a timely manner. Otherwise, the University's insurer may deny coverage for the loss.
- Report any theft, loss or damage of SUU property to the Office of ERM by completing the Property Loss Report Form below. Please include the following required documentation that may be applicable to your loss in your form submission:
Take pictures of damaged items and/or property if possible.
Obtain a narrative memo or written statement from the person who is responsible for the property. This memo should provide only factual information including, exact location of property and when it was last seen and by whom, name of person responsible for property, who and when the loss was first discovered, and exactly how loss occurred (This can be done using the Property Loss Report Form)
Make a complete list of all damaged items (including make, model, and serial number).
Obtain copies of the original purchasing documents, i.e., campus orders, purchase orders, or invoices which shows original cost, date of purchase, and purchase source.
Obtain a quote for the possible repair or replacement of the property. If practical, repair of the property or the replacement of only damaged parts of the property, is preferred. If the property must be entirely replaced, document the current replacement cost which is the lowest price available to the University for comparable property with similar features (no "upgrades"). For computers and other electronic equipment, the replacement cost is often less than the original purchase price. For all IT equipment, please receive a Dell quote from IT or a quote from the Bookstore for Apple Products
Place any University property that is damaged beyond repair and being replaced in a safe location for inspection by the insurer. Technically, any property replaced with insurance funds belongs to the insurer. Retain the damaged property and items that may have caused the loss. For example, if a faulty valve caused water damage to some property, save the valve.
Please fill out this form and submit it to Risk Management
SUU Enterprise Risk Management will submit the claim to the State of Utah Division of Risk Management (DRM) once the required documentation is received from the University Department. The DRM determines what coverages apply to each claim on a case-by-case basis according to the current policy.
For more information, please contact the SUU Enterprise Risk Management Office
UCS 303 (office location) Phone: (435) 865-8519 Email: riskmanagement@suu.edu.