Contract Review Steps and Intake
All contracts must be submitted for review.
It is recommended that you submit your contract no less than four weeks before services are to begin. The department needs to build in sufficient time for the contract to be reviewed by the Contract Administrator and other required departments, along with the vendor to review the edits, and for a finalized contract to be signed by authorized signatories. No services may begin until the contract is executed by the appropriate parties.
Follow all procurement policies and procedures, as outlined by the SUU Purchasing Thresholds. See all SUU Policy 5.24, Purchasing. For those using purchasing contract forms, please be advised that the forms have been updated. Do not use old downloads.
Get a writable contract (Word.docx or Google Docs) that can be revised and includes your proposed edits. If you do no have a writable contract ready for review, please request one from whomever drafted the contract or convert it within your department.
Review the business obligations listed in the contract and edit it in redline form so that those obligations are accurate and complete for your business deal. If any of the terms are not in the University's best interests or are not clear or not feasible for your department, include your edits to those parts of the contract prior to submitting it for review. Please note that often, contracts given to you by third parties are not entirely favorable to the University as initially drafted.
Add (i.e., copy and paste) the "SUU Government Entity Required Contractual Provisions Attachment," (GEA) at the end of your writable contract.
Add the following clause above the signature line of the writable contract you are submitting for review:
"The Provisions found in SUU Government Entity Required Contractual Provisions Attachment, ver. 9/1/23, which is attached hereto, are hereby incorporated in this Contract and made a part hereof."
Ensure the person listed to sign for SUU is an authorized contract signature authority and edit as necessary. Currently, there are only a few on campus. Please note, these signatories may not be the same as those you have used in the past.