Applicable Offices and Policies in Contract Review
Which University offices need to review a Contract depends on the nature of the subject matter in the Contract. A list of University resource offices is below, along with a description of the types of agreements and/or terms each needs to review. The responsible Contracting Unit, in conjunction with the Contract Administrator, must seek and obtain approval from all applicable offices. Generally, the reviews from these various business units shall precede the legal review by the Office of Legal Affairs.
| Contract Terms/Type | Office(s) to Review Contract (other than Office of Legal Affairs) | Relevant Policies | Additional Relevant Information |
| Affiliation Agreements | Consult with the Office of Enterprise Risk Management, and process through the Purchasing Department | Review SUU Policy 5.13 | |
|
Athletics
Game Contracts |
Consult with the Athletic Director, and process through the Purchasing Department, as applicable Game Contracts: Process through Athletics |
Review SUU Policy 12.1 | |
| Credit Card Information - Payment Card Industry (PCI) | Consult SUU Bursar or the PCI Committee | Review SUU Policy 5.22 | |
| Donations and Gifts | Institutional Advancement Office | Review SUU Policy 5.24 and Policy 5.46 | Review the SUU Advancement Website |
| Employment Agreements | Consult with the Vice President of Finance and Administrative Services, and process through the Office of Human Resources | Review SUU Policy 5.21 and 6.24 | |
| External Sales | Consult with the Vice President of Finance and Administrative Services | ||
| Protected Health Information | Consult with the Benefits Manager in Human Resources when related to employees; Consults | Review SUU Policy 8.2, 9.7, and 13.17 | Review the SUU Human Resources Benefits Website |
| Purchase of Goods or Services | Purchasing |
Review SUU Policy 5.24 and 5.7 |
Review Utah State Board of Higher Education Policy R571 |
| Independent Contractors | Office of Human Resources; then through Purchasing | Review SUU Policy 8.3.7 | Review the SUU HR Site as needed, consult with Accounting Services for payment-related provisions |
| Insurance Terms, Liability Limits, Indemnification, or Significant Risks | Office of Enterprise Risk Management | Review Enterprise Risk Management's Site | |
| Intellectual Property (including Licenses) | Consult with the Marketing Department if using University Trademarks or Logos; otherwise through the Provost/Vice President for Academic Affairs, process through the Purchasing Department | Review SUU Policy 5.52 | |
| International Terms | Consult with International Affairs, Human Resources and process through the Purchasing Department | Review SUU Policy 5.30 | |
| IT, Data Security, Software and Software as a Service Terms or Agreements | Consult with the Information Technology Department and the Office of Enterprise Risk Management, and process through the Purchasing Department | Review SUU Policy 5.22 and 5.51 | Review the SUU Information Technology Website |
| Real Property | Vice President of Finance and Administrative Services Office and the Facilities Management | Review SUU Policy 5.24 and 10.12 | Review Utah Code 63G-6a-101 et seq. and USHE Policy R571 |
| Sponsored Projects, Research | Consult with the Office of Sponsored Research and Grants (contractual) and Accounting Services (fiscal) | Review SUU Policy 5.46 | Review the SUU SPARC Website |
| Use of University Trademarks, Logos, Images of Buildings or otherwise Filming or Photographing on Campus | Consult with the Office of Marketing Communication | Review SUU Policy 5.43 and 12.2 | Review the SUU Marketing Communication Brand Guide |
| Zero Dollar Collaborations | Consult with the Office of Enterprise Risk Management; for academic collaborations, then through the Provost; for non-academic collaborations, then through Vice President for Finance and Administrative Services |