Services Offered through our Office

Our devoted and knowledgeable conference coordinators assist clients with every aspect of planning a successful event. We help with everything from room selection to catering options and audio-visual equipment set-up, all reinforced by our impeccable communication channels, so you are always in the know.

To guarantee personalized attention, each event is assigned an individual staff member that works to ensure every event reaches its full potential. With our full-service conference coordinators, you can rest easy knowing your will be taken care of on event day.

Classrooms and lecture halls are a great space for educational seminars and speakers. Most classroom buildings at SUU are available for scheduling. These are several of our most popular options.


Sometimes you just need a mini office set up within your conference. We can provide you a complimentary hospitality suite set up with a phone line, a computer connected to a printer, a photo copier within the office suite and a fax machine.

Telephone Answering Service
Give our number as your main contact number during the conference and we will take the calls. Complimentary between 8-5pm M-F

Photocopies (self-service)
Black and White - First 50 free, then $0.05/each
White Paper and limited Color Paper

Incoming - Free
Outgoing - $1/page


Hospitality Suite
Our interoffice conference room is available for a complimentary hospitality suite. It is a central location for your conference committee to leave materials, stop in for a beverage and snack or to gather for notes and wrap up. Any food and beverage must be provided at cost by our on-campus dining service. Please see your conference coordinator for suggestions and pricing.

Guest Services can provide as much or as little assistance in producing your conference essentials.

Name Tags
$1.50/each - Plastic covered, pin or clip

Name Tag Ribbons
$1.50/each - Conference Committee, Presenter, etc.

SUU Lanyards

Name Tents
$0.75/each - We can include your conference logo along with the persons name.

Registration Office

Onsite Staffing
We can provide staffing for registration, information, handouts, etc.

Conference Folders
$0.75/each - We can provide photo copy service for the folder inserts for the cost of copies and labor to assemble.

Assembly of Event Materials
$12/hour (minimum one hour)

Seating Charts
$25/each - Includes printing one seating chart for display.

Package Option
Conference Essentials Package - Includes name tag, lanyard, and folder - $4.00/person ($0.25 savings per person)

Would you like a custom bag as a take home for your conference participants or do you need a product to promote your sponsor? Logo giveaways are a welcomed extra at any conference. We can work through our partners to find you the perfect giveaway. We will work with you to find an item that can fit almost any budget.

Creative and professional visuals can take a conference to another level. With our graphic and web designers, we can offer you custom created logos, signage, vinyl banners, and limited informational web pages. We offer A-frame holders which can be used in the parking lots, at the entrance or throughout the building. We offer complimentary signage on all the meeting rooms and as welcome signs to the building. Pricing is based on the labor and direct printing costs. Labor costs are $12/hour with a minimum of one hour.

Our office offers a wide assortment of audio-visual equipment to help enhance events.

Audio/Visual Equipment
Portable LCD Projectors
Audiocassette and CD Player/Recorder
Conference Phone
DVD or VCR and Television
Brown metal display easel
Brass display easel
Flipchart easel
Flipchart and markers
Presentation remote
Overhead projectors
Portable whiteboard
Sound systems
Wireless hand held and lapel microphones
Tabletop podiums
Wooden stools
Music stands
*AV Technicians are available to run all equipment

The above equipment is owned and operated by Southern Utah University and is available in limited quantities. In room equipment does not have any additional fees associated with its use, however, AV technicians may be required to be present to operate the equipment. Labor costs will vary based on actual hours of set up and event.

Travel during an event throughout can be a hassle. SUU can help make traveling a little easier with our available transportation options.

If your conference is during the academic year, we can offer you complimentary parking passes for our visitor lots for each of your participants. Summer brings open and plentiful parking so passes are not needed. Our parking services can also provide shuttle services for local destinations such as hotels.

Van with driver
Half Day - $100 - Includes van rental, driver, and up to 30 miles
Full Day - $180 - Includes van rental, driver, and up to 60 miles