Arts Administration Assistantships

Graduate Assistantships in the Arts Administration program are available to students on the Master of Fine Arts degree track. In these assistantships, students are considered professional staff at one of our affiliate organizations. Students are awarded assistantships on an individual basis according to both the needs of the program and of the affiliate organization. The career goals of the student are also taken into consideration. Assistantships are not available to students on the online Master of Arts degree track.

College of Performing and Visual Arts – Marketing & Public Relations Associate
The Marketing & Public Relations Associate for the College of Performing & Visual Arts (CPVA) works alongside the Marketing & Public Relations Coordinator to market and promote over 100 music, theatre, art and dance events produced by the CPVA each academic year. As the Marketing & Public Relations Associate, this individual will be responsible for creating, writing and planning press and marketing plans for specific larger productions and exhibitions as well as smaller performances requiring less promotion. The associate will:

  • Write press releases and social media posts promoting performances and events
  • Work with graphic design team on developing concepts for posters and promotion art   
  • Collect and coordinate information for performance programs
  • Create the layout some programs for performance series   
  • Help Coordinator develop marketing and advertising campaigns for larger events
  • Create and implement new media promotions directed at SUU students
  • Create content for various social media platforms
  • Perform other duties as assigned

Southern Utah Museum of Art – Campus & Community Experiences Associate
The Campus and Community Experiences Associate at Southern Utah Museum of Art is responsible for oversight of the museum’s engagement and outreach opportunities for both SUU Campus and Community audiences. The associate will:

  • Coordinate and oversee the activities of the Learning + Experiences team relating to these core areas: expand programming for SUU students in both formal and informal learning (campus) and create more learning opportunities for people of all ages and backgrounds (community)
  • Foster the partnership with Cedar Breaks National Monument and expand outreach opportunities for SUMA
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assists with this process)
  • Plan and implement art camps during fall, spring, and summer breaks (with fellow Learning + Experiences Associate)  
  • Establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Work with Marketing & Visitor Services as it relates to SUU campus and community engagement
  • Create participatory learning opportunities for SUU students through pop up events on campus or on-site
  • Oversee department budget and consult with Manager of Finance and Administration 
  • Perform other duties as assigned

Southern Utah Museum of Art – Collections & Exhibitions Associate
The Collections & Exhibitions Associate at the Southern Utah Museum of Art is responsible for the care of the museum’s collections, as well as organizing future exhibitions. The associate will:

  • Maintain complete and accurate electronic and hard copies of all object records
  • Be responsible for all digital and paper documentation related to the permanent collection in close collaboration with SUMA staff
  • Catalogue new acquisitions in collaboration with museum’s Curator
  • Maintain Collection Management database and data input management including digital images
  • Secure images and non-exclusive licenses for permanent collection works and new acquisitions
  • Manage correspondence and logistics associated with loans to SUMA including loan agreements, loan records, insurance, shipments, and condition reports
  • Coordinate the museum’s fine arts insurance coverage and risk management
  • Supervise and mentor the Exhibition Designer & Preparator, a non-student, part-time position, as well as undergraduate students, interns, and volunteers
  • Participate in regular departmental staff meetings as well as other interdepartmental meetings as directed
  • Prepare grant reports and assists in grant writing projects as necessary
  • Disseminate information as needed to other departments, researchers, and students
  • Perform other duties as assigned

Southern Utah Museum of Art – Development Associate 
The Development Associate at the Southern Utah Museum of Art is responsible for all museum fundraising efforts, in cooperation with the University’s Advancement Office, to meet the objectives of the Southern Utah Museum of Art. The associate will:

  • Plan, organize, implement, and evaluate a variety of fundraising and special events, focusing on cost-effectiveness & worthwhile return on investment
  • Research possible grants and complete successful grant writing for the museum’s various programs
  • Implement a structured program for developing donor relationships with museum staff and board
  • Participate in donor solicitations
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Manage the recording and acknowledgement of gifts and maintenance of a clean and accurate donor database
  • Conduct donor prospect research with regard to individual, corporate and foundation donors
  • Research and recommend strategies for new development initiatives such as planned giving, e-giving and others
  • Prepare regular reports for the staff and board as directed
  • Serve as liaison to the Friends of SUMA board
  • Participate in Board meetings by taking minutes
  • Perform other duties as assigned

Southern Utah Museum of Art – Facilities & Special Events Associate
The Facilities and Special Events Associate at Southern Utah Museum of Art is responsible for managing the museum’s space and calendar, as well as assisting with Visitor Services, SUMA Sidekicks, and non-educational events. In this position, the associate will:

  • Manage the museum’s master calendars which include: museum-sponsored programs, educational tours and classroom visits, special events, facility rentals, and marketing information
  • Act as a liaison between SUMA and SUU Central Scheduling, Guest Services, Facilities, and Chartwells for both SUMA and non-SUMA events
  • Plan and coordinate non-educational events/programs such as Art + Wellness, A Very SUMA Holiday, exhibition opening receptions, and other audience development initiatives
  • Draft monthly Visitor Services front desk schedule to ensure all programs are adequately set-up and staffed
  • Oversee the SUMA Sidekicks (SUU student membership) program including promoting the program, writing and distributing the monthly eNewsletter, tracking incentives and ensuring adequate backstock
  • Serve on the Art Auction Task Force and coordinate with vendors, campus facilities, and guest services for on-site needs
  • Perform other duties as assigned. 

Southern Utah Museum of Art – K-12 & Family Learning Associate
The K-12 & Family Learning Associate at Southern Utah Museum of Art is responsible for oversight of the museum’s K-12 and Family programs. The associate will:

  • Coordinate and oversee the activities of the Learning + Experience team relating to these core areas: K12 programming for Iron County and surrounding schools (K-12) and expand public programming for children and families (family).
  • Plan and implement art camps during fall, spring, and summer breaks (with fellow Learning + Experiences Associate)  
  • Foster the partnership with Cedar Breaks National Monument and expand collaborative program opportunities for SUMA
  • Work with the College of Education to develop partnerships and programs as needed (Integrative Learning Coordinator assists with this process)
  • Assist, and oversee the implementation of lesson plans that align with the Utah standards for tours, camps, and related programs
  • Attain a working knowledge of the objectives and curricula of the school system as it relates to Cedar Breaks National Monument
  • Establish annual goals for the department that are reflective of the core areas
  • Supervise and mentor graduate students, undergraduate students, interns, and volunteers as applicable
  • Work with Marketing & Visitor Services as it relates to K-12 and Family programs
  • Coordinate with team, including Manager of Finance & Administration, to write grant and develop budget for the Recreation, Arts, and Parks (RAP) Tax
  • Perform other duties as assigned

Southern Utah Museum of Art – Marketing Associate
The Marketing Associate at Southern Utah Museum of Art is responsible for contributing to the museum’s overall marketing initiatives. In this position, the associate will:

  • Draft media materials including press releases, pitches, media alerts, and event recaps
  • Draft or rewrite copy for various marketing materials and audiences — posters, postcards, brochures, websites, digital signage, advertising, etc.
  • Draft special email campaigns for specific programs, events, and exhibition announcements
  • Oversee all on-campus marketing efforts including the mySUU Portal, chalking, tabling, digital signage, app notifications, toilet times, and poster distributions
  • Compile and maintain weekly, monthly, and quarterly marketing reports to track social media, public relations, and advertising efforts.
  • Perform other duties as assigned. 

Southern Utah University - Advancement Associate
The Graduate Associate in the SUU Advancement Office works alongside University Advancement Officers to experience a wide range of donor-related activities. As a member of the SUU Advancement team, the Advancement Associate will:

  • Conduct donor research 
  • Participate in cultivation and solicitation efforts
  • Create and disseminate donor communications 
  • Participate in the planning and execution of various and special events, both University wide and departmental
  • Execute special projects and campaigns specifically supporting the College of Performing and Visual Arts and/or the Southern Utah Museum of Arts.
  • Participate in writing and tracking of grant applications
  • Create contact reports and contribute to data accuracy efforts in Banner
  • Perform other duties as assigned
During the Spring semester, there is also an opportunity to partner with the University's Director of Government Relations to:
  • Prep for the 2021 legislative session
  • Assist in the planning and execution of SUU Day on the Hill
  • Coordinate SUU student visits to Utah's Capitol Hill for Arts Day, Museums Day, and others
  • Participate in SUU's advocacy efforts during the legislative session making appointments and participating in meetings with legislators

Utah Shakespeare Festival – Business Office Associate
The Business Office Associate at the Utah Shakespeare Festival is responsible for assisting in audience development research and the financial and long range planning of the Utah Shakespeare Festival in coordination with the General Manager. The associate also assist in various Company Management and Business Offices endeavors, including the timely processing of new hires. The associate will:

  • Revise and distribute updated policies and procedures manuals and handbooks for various departments
  • Assist Company Management in preparing for seasonal employees
  • Assist Administrative Staff in preparing and processing new hire forms
  • Research and track industry trends, and USF’s place in them
  • Assist in data collection and research for the Audience Development Group, including current case studies and industry developments
  • Assist Accounts Payable in the timely processing of all Festival expenses
  • Create and distribute all financial reports on a regular basis
  • Assist in the reconciliation of financial statements 
  • Perform other duties as assigned

Utah Shakespeare Festival – Development Associate [Currently Unavailable]
The Development Associate at the Utah Shakespeare Festival will perform key duties to support the fundraising efforts of USF’s development department. The individual will work closely with the Development Director, Manager of Annual Fund and Special Campaigns, and Development Coordinator to accomplish a wide variety of projects to secure the resources needed to fulfill the Festival’s mission. The associate will assist with:

  • Database Management and Cleanup
  • Management of mobile giving campaign
  • Correspondence with donors/ potential donors
  • Special events coordination
  • Maintenance of mail lists and other contact management
  • Coordination and planning VIP visits
  • On-site assistance of membership during programmed season
  • Member recognition and benefits
  • Donor/ Grant prospect research for Corporate/Foundation gifts
  • Maintaining inventory of development publications and direct mail pieces
  • Volunteer coordination for development mailings and other projects
  • Perform other duties as assigned

Utah Shakespeare Festival – Education I Associate
The Education I Associate at the Utah Shakespeare Festival is part of a four-person team that plans, develops, and coordinates all education initiatives of the Utah Shakespeare Festival. This position includes marketing, development, event planning, data analysis, and guest experience. The associate will:

  • Plan and manage education events during the academic year such as: ThunderBard, Sensory Friendly Performance, Shakespeare Competition, UTA, Playmakers, Bard’s Birthday Bash, and Renaissance Day 
  • Develop, market, and implement summer education camps, classes, and programs such as: Backstage tours, seminars, camps, classes, Playmakers, Wooden O Symposium.
  • Coordinate and organize PLAYTEAM members to assist in education programs and events.
  • Assist Education Associate II with Shakespeare-In-The-Schools Tour management, taking full responsibility in the summer.
  • Act as department liaison with Communications department to develop season brochure and other marketing materials.
  • Data collection and analysis of education events.
  • Assist Education Associate II with creation and maintenance of online education resource content including study guides, lesson plans or podcasts.
  • Attend fundraising events as a representative of the Education Department.
  • Assist in the writing and submission grant proposals.
  • Maintain collaborative relationships with representatives of SUMA for events in the Beverly Taylor Sorenson Center for the Arts.
  • Perform other duties as assigned.

Utah Shakespeare Festival – Education II Associate
The Education II Associate at the Utah Shakespeare Festival is part of a four-person team that plans, develops, and coordinates all education initiatives of the Utah Shakespeare Festival. This position includes marketing, development, event planning, data analysis, and guest experience. The associate will:

  • Train and mentor Education I Associate.
  • Plan and manage education events such as: ThunderBard, Sensory Friendly Performance, Shakespeare Competition, UTA, Playmakers, Bard’s Birthday Bash, and Renaissance Day 
  • Continue preparations for Wooden O Symposium (a national academic conference).
  • Data collection and analysis of education events.
  • Attend fundraising events as a representative of the Education Department.
  • Work on the creation and maintenance of online education resource content including study guides, lesson plans or podcasts.
  • Have a working knowledge of all aspects of Shakespeare in the Schools touring production, from programming opportunities to acting and technical company. Manages bookings, payments, scheduling, media relations, and other responsibilities as needed.
  • Assist in the writing and submission grant proposals.
  • Maintain collaborative relationships with representatives of SUMA for events in the Beverly Taylor Sorenson Center for the Arts.
  • Perform other duties as assigned.

Utah Shakespeare Festival - Marketing Associate
The Marketing Associate at the Utah Shakespeare Festival helps the Communications Team in its efforts to promote USF in daily marketing and public relations activities. As the Community Engagement coordinator, this individual will be responsible for organizing, planning and implementing the Festival’s community involvement. This can include speaking arrangements, educational outreach, local parades/art festivals, or attending trade shows. This position reports directly to the Media and PR Manager and serves on the social media committee. The associate will:

  • Assist in the yearly update and implementation of the marketing plan
  • Coordinate and organize community events  
  • Write press releases
  • Obtain and analyze monthly social media metrics   
  • Assist the PR manager in writing reports and analyzing data
  • Assist with local and regional media interviews
  • Oversee and implement traditional and new media promotions directed at SUU students
  • Maintain media database
  • Create content for various social media platforms
  • Assist with weekly Blog posts
  • Assist other members of the marketing and publications team as needed
  • Perform other duties as assigned