Club Safety and Risk Management

***DO NOT assume that your club, or its events and activities are covered by SUU’s insurance policy! Talk to Risk Management first!***

Director of Safety and Risk Management

Office : 385 South 1275 West

  • Risk Mitigation
  • Waivers
  • Insurance Requirements
  • Special Event Insurance
  • Event Approval and Inspection
  • Risk and Insurance Questions
  • Coordination with Campus Fire Marshal
  • Organization Specific Training

Three Key Areas of Risk Management

  1. Strategy – Getting from point A to point B
  2. Identify the Risk(s) of the Strategy – What would prevent us from getting to point B
  3. Risk Management Plan – Controls in place to mitigate the Risk(s)

Risk Assessment and Identification

Assess your club activities and identify all the potentially harmful risks.

  • What could go wrong?
  • Who could be Harmed?
  • Could bodily injury, property damage, or other liability result from this activity?

Four Approaches to Risk Mitigation

  1. Avoidance – Eliminate the conditions that allow the risk to exist.
  2. Reduction – Minimize the probability of the risk occurrence and/or the likelihood that it will occur.
  3. Sharing – Transfer the risk (certificates of insurance, waivers, and hold harmless agreements).
  4. Acceptance – Acknowledge the existence of the risk but take no action.

Insurance Requirements

  • Vendor Insurance Requirements
  • University insurance: Covers qualifying clubs that meet the following requirements:
    • Advisor supervision
    • Implement a risk assessment and mitigation plan
  • Club insurance – Some clubs and/or activities are excluded from the University insurance policy.
  • Special event insurance


  • Contracts must be reviewed and approved by Brad Brown in the Purchasing Office.
  • In some cases, contracts must be reviewed by campus risk management and legal counsel.

Liability Waivers

  • Depending on the associated risks, participants may be required to sign a liability waiver prior to participating in club activities.
  • Electronic waivers made by the risk management office

Examples for Clubs

  • Low Risk - Club weekly meetings, Mall Tabling
  • Medium Risk - Event open to the public, outside entertainer brought in
  • High Risk - Athletic events, Events located off campus