Club Funding and Purchases

Independent Student Clubs (ISCs)

Independent Student Clubs manage their funds independently off-campus. ISCs are encouraged to maintain transparency, conduct internal audits, and ensure smooth transitions of fund access. SUUSA is not responsible for any lost funds or access issues.

University-Sponsored Organizations (USOs)

University Sponsored Organization approved funds are managed by their sponsoring departments after funds are transferred from SUUSA. USOs must coordinate the use of such funds with their departments and follow their specific funding management processes and guidelines.

Competitive Sport Organizations (CSOs)

Competitive Sports Organizations are required to coordinate closely with Campus Recreation, their sponsoring department, for all financial operations. All CSO purchasing and budgeting must follow Campus Recreation’s policies and procedures, including the use of on-campus Purchasing Cards where applicable. CSOs must ensure accurate record-keeping, timely submission of financial documents, and ongoing communication with Campus Recreation staff. Any misuse of funds or failure to comply with procedures may result in loss of privileges or organizational standing.

Club Funding

The Inner Club Council (ICC) at Southern Utah University is a student leadership body that supports campus clubs by managing club funding and requests. It helps ensure that student organizations have the resources they need to host meaningful, mission-aligned events that benefit the SUU campus community.

• Policy of Funding Eligibility Criteria
• General Club Equipment Fund Request Form
• Event Request Form
• Funding & Fundraising Infographic

Requesting Funds

• Both USOs, ISOs, and CSOs can request money from the Inner Club Council. The limit to awarded amounts per semester is $500 [$1000 per academic year]. This funding is used for on-campus event purposes.
• Funding requests should be submitted to the Inter Club Council at least 20 Days prior to the intended use date. Requests received less than 20 days in advance cannot be guaranteed funding.
• Any eligible club interested in obtaining funding over the $500 limit for general club equipment must reach out to the Vice President of Finance to inquire about more information. suusa_financevp@suu.eduExtra funding requests through the Senate are no longer available. However, with the passage of the new Senate Equipment Bill, clubs now have the opportunity to apply for additional funding specifically for equipment needs through the Inner Club Council (ICC). Clubs interested in applying can find the application here.
• These requests must be submitted through the Funding Request form and adhere to the criteria set by the current ICC Funding Policy.
• ISO awarded funds will not be transferred to another Purchasing Card, given in the form of a check/ cash, or transferred to another account. All awarded ISO funds will be held within SUUSA accounts, and the awarded party will work with their Club Director to make all purchases with the awarded funding.

Policy of Funding Eligibility Criteria

1. Event Purpose & Budget
   • Detailed Event Description: The form requires a description of the event's purpose, goals, and how it aligns with the club’s mission.
   • Itemized Budget: A clear breakdown of the event’s projected costs must be submitted.
2. Club Eligibility
   • To be eligible for ICC funding, clubs must:
   • Be officially active and registered in the Clubs app.
   • Be in good standing with their oversight body
   • (USO → Faculty/Staff Advisor, CSO → Campus Recreation, ISC → STIL Office).
   • Have a Club President who has completed:
     • The Club President Training for the current semester.
     • The required Title IX (or equivalent) training.
3. Event Approval & Timeline
   • The event must be posted in the Clubs app.
   • The event must be previously approved by scheduling and publicly visible.
   • The funding request must be submitted at least two weeks before the event date.
4. Location & Accessibility
   • The event should take place on SUU’s campus.
   • The event must be open to all SUU students, not just club members.
5. Supplementary Funding Requirements
   • Clubs must declare if they have received departmental support or funding for the event.
   • Clubs must indicate whether they’ve held at least one fundraiser this semester, including details and results if applicable.
6. Accountability for Previous Funding (applicable following the first funding request)
   • If the club has received prior ICC funding, they must have submitted:
     • Receipts
     • Event photos
     • Reports
   • The club must list its most recent funded event, if applicable.

Club Fundraising

Clubs may host events or mall tables for fundraising/promotions, with all funds supporting the club’s mission.

Fundraising efforts will be recorded per the Funding Request. If competing with SUU services (e.g., Bookstore, Chartwells), clubs must get their approval before submitting an event request in the Clubs app.

Fundraising Ideas

Club Fundraising Guidelines

• Give Back Nights: Partner with local businesses—clubs earn a portion of sales from a designated night.
• On-Campus Events: Use Mall Tables or charge event admission (must be approved in the Clubs app). All funds go back to the club.
• Creative Fundraising: Offer unique club services like design work, handmade goods, or member talents.
• Raffle Rules: Raffles are illegal unless each ticket includes an item (e.g., candy) to avoid gambling laws.

SUUSA Budget and Inter Club Council

The SUUSA Budget and Inter Club Council manages an allotment of student fees designated for the Student Association. The Council is responsible for handling funding requests from University Sponsored Organizations (USOs), Individual Student Clubs (ISCs), and Competitive Sports Organizations (CSOs), each is eligible to request up to $500 per semester. If you are unsure of your club status please call the Student Involvement and Leadership office at 435-586-7762. Requests are reviewed by the Inter Club Council and may be approved, denied, or adjusted based on collective decision-making.

Role of the SUUSA Finance VP

The SUUSA Vice President of Finance's role is to ensure that student fees are thoughtfully allocated to benefit each student's experience at SUU. Every student contributes student fees, with a portion entrusted to SUUSA to invest back into student life. From major campus events like The Scream to supporting over 150 student clubs and organizations. Behind every event, initiative, and opportunity is a carefully planned budget aimed at making student life vibrant, inclusive, and impactful. Managing these funds responsibly supports student success, builds community, and creates unforgettable college experiences for all Thunderbirds.