Information for Faculty

Exam Submission Policies

Please read all guidelines below prior to submitting an online exam submission form. Submission forms must be completed at least 3 business days before the exam opens. We provide instructions for the online submissions form for assistance.

An online exam submission form is required for every exam that is to be taken in the Testing Center.  This includes all course sections including in-person classes, online sections, make up exams, or if a professor is giving students the option to come to the Testing Center instead of using Proctorio.

It is preferred that paper exams be delivered to the Testing Center at least 2 days prior to the open date of the exam.  If that is not possible, then the exam should be dropped off no later than 24 hours prior to the exam date during the Testing Center's hours of operation.

Please understand that, on a very busy day, the Testing Center may serve nearly 600 students while proctoring up to 80 different exams. Therefore, some uniformity is required for quality control and to ensure a consistent test-taking environment. Your adherence to the following guidelines will help with this matter.

  • Prior to completing an exam submission form, consult the chart below to determine if your desired days are already at projected capacity.
  • Submission forms must limit the number of days the exam is open (e.g., 3 days) to more accurately forecast test-takers per day. Exams open for the entire semester or several weeks will not be accepted. (You may change your exams dates if need to accommodate pacing of content delivery.)
  • Passwords for online exams should be no longer than 15 characters.
  • Friday hours have been expanded; however, since 60-70% of students take exams on the last day, please occasionally consider closing days other than Fridays.
  • Your concise instructions must be on the submission form, not in a separate document.
  • Please create efficient exams that can be completed in a reasonable amount of time where possible. (Exams that take 1.5 - 3 hours do not allow for timely turn-over of desks/computers, and thus serving other students).
  • For very large sections, consider offering the exam in class as well as in the Testing Center.
  • Be aware that sections administering more than 6 exams per term in the Testing Center may be charged a convenience fee beginning Fall 2018. (This will include formative evaluations that allow students to take an exam 2 or more times).

If you allow students to use scratch paper, please provide clean, unmarked paper to the Testing Center or attach it to your exam.

Frequently Asked Questions

  • Policy 6.28.IV.B states, “Faculty members will meet scheduled classes, including final examinations…”
  • Last Week of Classes - “No final examination is to be due or administered prior to or during the designated study day...”
  • Finals Week - “If a faculty member grants permission to take an early examination, students are charged an unscheduled final examination fee to be paid at the University Cashier’s Office.”

Please be sure to submit your exam on the submission form.

  • All exams must be submitted at least three business days prior to the open date.
  • Each exam must be submitted on a separate submission form.
  • By submitting each exam separately, it provides an accurate count of exams being administered each day. An accurate count will ensure that enough staff is available to serve our students.
  • Exams cannot be left open for the entire semester.

A test window allows us to more accurately predict Testing Center usage and have adequate staff on hand to manage the volume. Data shows that students do not use more than a 5-day test window and that more than 50% take the exam on the last day it is open.

Exams submission forms should be submitted to the Testing Center at least three business days prior to the opening date of the exam. This allows us to more accurately predict Testing Center usage and have adequate staff on hand.

A separate intake form is required for each “take” of an exam. Two takes need two intake forms. This is for academic integrity control under regular (1-attempt) testing circumstances. However, please see “Practice Exams” (above) regarding formative assessment being completed in another setting.

Practice exams should not be administered in the Testing Center. Only exams needing a proctored environment should be administered in the Testing Center. Formative assessment, such as practice exams, should be completed in another setting so that Testing Center resources can be dedicated to proctoring.

To allow a student to take an exam outside the regularly scheduled testing window, follow these procedures:

  • If an exam submission form has been completed for the class, submit an “Excusal” with the exception dates for the individual student.
  • If an exam submission form has not been submitted for the class (for example, if the exam was already/will be administered in class), submit an exam submission form with an expected count of one for an individual student.
  • If the exam is a FINAL EXAM, the student must pay the $10 unscheduled exam fee and bring the receipt to the Testing Center. (Per Catalog Academic Policies & Procedures).
  • If the make-up exam is from a previous semester, alert testing@suu.edu with the details of the exams and test-taker.

Please be sure to include the following information on the top of all paper exams:

  • Name of Test
  • Course #
  • Professor Name

Paper exams should be submitted in person.

Paper exams with multiple parts (e.g., multiple-choice questions and essay portion) should be stapled together as one packet. This is for quality control, ensuring that each student receives everything required for the exam and nothing is left behind in the file.

Paper exams should be dropped off at least 24 hours prior to the exam date during the Testing Center’s hours of operation.

Completed paper exams can be picked up anytime during Testing Center hours of operation. Faculty can see if all students have completed the exam by going to the “view” option on the exams list page in the test administration system.

Due to the standardization of services and in order to serve students in a timely and efficient manner, the Testing Center can no longer accept special requests such as flash drives for downloading documents from student computers after the exam and e-mailing exams and/or answer sheets.

If work in an Excel sheet or other format is required, please consider allowing the student to e-mail their work to you from their exam workstation or creating a separate submission assignment in Canvas for the work to be uploaded.

If you are unable to come pick up the exam, please designate another staff member or a T.A. to pick up the exam. You can notify us about the individual coming in to pick up the exam at testing@suu.edu.

Finals Week Policies

To prevent long lines and wait times, the Testing Center will be available during finals week ONLY to courses meeting any of the following criteria:

  • Online-only courses
  • Tests that use software not found in the regular classroom (e.g., Excel in Statistics courses)
  • Courses using vendor-provided specialized software for testing (e.g., ALEKS, Hawkes, Math Lab, Connect)
  • On-campus, face-to-face courses with more than 65 students enrolled
    • It is recommended that instructors of large courses also offer the exam in class (thus distributing test-takers across both the classroom and Testing Center)
    • To reduce the potential for academic dishonesty in large courses, rather than using the Testing Center, instructors may consider distributing different versions of the exam.

Courses that do not meet the criteria above should use the two-hour designated Final Exam period established by the Registrar’s Office to administer final exams, not the Testing Center. (See final exam schedule.)

Fall 2018 Test Dates

Days at full capacity will be added as exams are submitted
High Vol = Historically High-Volume Day

Week Monday Tuesday Wednesday Thursday Friday
1 Aug 27-31          
2 Sept 3-7 Closed-Holiday        
3 Sep 10-14          
4 Sep 17-21    High Vol  High Vol High Vol High Vol
5 Sep 24-28   High Vol      
6 Oct 1-5          
7 Oct 8-12       High Vol High Vol
8 Oct 15-19    High Vol      
9 Oct 22-26  Closed - Fall Break Closed - Fall Break       
10 Oct 29-Nov 2          
11 Nov 5-9         High Vol
12 Nov 12-16          
13 Nov 19-23     Closed - No Classes Closed -Holiday

Closed -Holiday

14 Nov 26-30          
15 Dec 3-7       High Vol High Vol
16 Dec 10-14

Closed-Study Day

Finals
High Vol
Finals
High Vol
Finals Finals

SUU Online Teaching and Learning (OTL)

The SUU Online Teaching and Learning (OTL) department offers services and technologies for instructors such as the use of Proctorio.  Please visit OTL's website here for more information.